Branch Administrator Job Description

FLSA Status: Exempt

Job Purpose

Branch Administrators perform all administrative functions for a branch location, including accounts receivable, accounts payable, and general office management.

Duties and Responsibilities

• Responsible for general office management, including greeting visitors, ordering office supplies, answering phones, filing, and managing mail.
• Enter all accounts payable invoices, receipts, and expense reports and reconcile vendor statements.
• Generate & distribute invoicing for customers assigned to a branch location.
• Prepare the branch for month-end as directed by the Branch Manager and Vice President of Accounting & Administration.
• Create subcontractor agreements and guide subcontractors through the sign-up process.
• Act as a liaison between corporate and branch employees on payroll and benefits issues.
• Provide administrative support for HR processes such as I-9 processing, new hire, and termination paperwork.
• Assist corporate staff and branch managers in implementing new policies and processes.
• Perform various administrative support functions for branch and corporate teams as directed by the Branch Manager and Regional Administrator.

Qualifications

• A degree in accounting or business-related field or a minimum of 3 years of related experience.
• Strong computer skills and fluency in Microsoft Office.
• Excellent written and verbal communication skills.
• Must be detail-oriented, organized, and prioritized in a fast-paced environment.

Working conditions

Physical Demands and Work Environment: The physical demands and work environment characteristics described here represent those that a team member must meet to perform the essential functions of this job successfully. Reasonable accommodations may enable individuals with disabilities to perform these essential functions.

Physical demands: While performing the duties of this job, the team member is required to sit; walk; stand for up to seven (7) hours at a time; use hands to handle objects; reach with hands and arms, balance, stoop, talk and hear. The team member must occasionally lift and move up to 20 pounds. The job's specific vision abilities include vision and the ability to read documents and a computer screen. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

Work environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the team member is exposed to a noise level that is usually minimal to moderate.

Reports To

This position reports to the Branch Manager.