I-Hybrid

PROJECT MANAGER 

WHO WE ARE 

At GREY, we believe the most powerful force in the world is creativity. And for over a hundred years, we have been expanding how creativity is used to move people, business and the world forward. We are grounded in our belief that the best ideas either create or reflect culture and can be used as a platform for action with and for our audiences - ideas we call, Famously Effective.

Named “Comeback Agency of the Year” by AdAge in March 2022, we are writing our next chapter and looking for incredible talent to join us to help write it, together. A chapter where we remain creatively driven, where we continue to increase our focus on the impact we can have on people, our client’s business and the world, and where every part of our culture and company is centered on the humans around us.

POSITION OVERVIEW 

The Project Manager has the primary responsibility to plan and coordinate the execution of all projects (TV, Digital, Print, Mobile, etc.) for all assigned brands. This position is the hub of communication for the team regarding all project deliverables. The Project Manager is an enthusiastic problem solver and thrives on being engaged at all levels of the project. As the key point of contact for both the client and the project team, the Project Manager plays a pivotal role in the success of an engagement. You will be responsible for ensuring that the team delivering the work has everything they need to make Famously Effective work.

KEY RESPONSIBILITIES 

On any given day you can expect to,

• Be responsible for developing and managing the project plan and working with discipline leads and project teams to execute on plans.
• Translate the client’s vision and needs into business requirements that includes project scoping, estimating, and SOW development.
• Be responsible for contract routing and internal approval process.
• Manage schedules, budgets, assets, and overall project organization to ensure requirements and project deliverables dates are clearly communicated, understood and executed upon.
• Effectively and efficiently plan and prioritize all deliverables and resources working across project(s) based on scope of work and project goals.
• Actively monitor project risks and scope creep to foresee/identify potential problems and proactively identify solutions to address them in advance.
• Develop timelines with input from relevant departments.
• Update timelines based on client and/or internal changes, keeping accurate timelines throughout the life of the job.
• Be responsible for developing and maintaining resourcing plans for all projects and coordinating with Resource Management.
• Be responsible for coordination, planning, running internal project meetings and taking and distributing meeting notes.
• Consistently identify needs that clients may not recognize and ensure approaches and solutions are linked to objectives and future needs.
• Consistently manage client expectations, ensure delivery of the highest quality service, and solicit and act on client feedback.
• Assist in the development and tracking of integrated project plans alongside Senior Project Managers.
• Prepare submissions for projects.
• Remind team members of upcoming due dates and alert the key partners should if dates shift along the life cycle of the task.
• Manages and maintains archive of project documentation and assets.
• Review weekly estimates v. actuals and submit accurate timesheets on a daily basis.
• In partnership with Account leads, responsible for timely and accurate revenue forecasting and budget updates.
• Prepare, coordinate and run weekly status meeting and provide day-to-day project status to the team.
• Effectively present information in informal and formal client settings.
• Manage production vendors and partner agencies.
• Stay current with client, competitive, and industry trends.

WHAT YOU WILL NEED

• Proven project management, time management, organization, and prioritization skills
• Strong organizational skills, attention to detail, and the ability to efficiently handle multiple tasks 
• Basic proficiency in MS Word, Excel, PowerPoint (or equivalent programs.)
• High level of language and communication skills as well as an interest in high science
• 3-5 years’ experience within Advertising or related industry

WHO YOU ARE

• Creative: Putting together two things to create a third thing no one’s ever seen before
• Productive: Acting on ideas to make things happen and get stuff done
• Collaborative: Focused on the greater good versus personal gain
• Adaptable: Ready and able to embrace change with a problem-solving mentality and a bias for action

At GREY we believe that being diverse, equitable and inclusive means will be a company where ideas reflect, connect to, and impact culture because we are a place where everyone can fully participate in the work of making our ideas creative, famous and therefore effective in the world. Where every person is valued for distinctive skills, experiences and perspectives. It is supported by committed leadership, studio values, behaviors, policies and procedures that promote a culture where everyone’s difference is valued. 

GREY is a place where who you are - your race, ethnicity, nationality, age, physical and mental abilities, sexual orientation, gender/gender identity, religious beliefs, political beliefs, socioeconomic status, family status - will not cause disparity in your experience, but instead energizes your creativity and becomes an important and beneficial part of the work you do.