Help take care of our awesome co-workers and sort out our landscaping company. You won’t get bored!

We are looking for a teammate that can keep the place organized. While there is an HR focus (payroll, timesheets, on-boarding) there is also bookkeeping, customer service and reporting components. We have a strong preference for a bilingual (Spanish/English) candidate.

The perfect fit is organized, reliable and can talk with both our workers and customers with friendliness and respect.

A Day in the life:

• Identify any associate issues so you can explain to leadership what is needed to fix it This is where it is vital to be bilingual.
• Debrief returning crews to determine what has been done/not done. Bring to light any issues or concerns.
• Verify hours (both payroll and job costing). Make corrections so the workers can get paid for all they do. Help train those that regularly mess up the clocking.
• Monitor lists for upcoming co-worker birthdays/scheduled pay raises, bonuses so the Payroll Department knows to add to paychecks.
• Record who showed/who didn’t show to work today.
• Scan receipts to our offsite bookkeeper.
• Monitor lists for upcoming co-worker birthdays/scheduled pay raises, bonuses so the Payroll Department knows to add to paychecks.
• Scan checks to offsite bookkeeper and prepare the deposit.
• Serve as backup for customer phone calls and assist customer when the call comes in.
• Refresh the company internal TV screen slide shows with new information.
• Ensure upcoming projects have the materials needed or notify the people to go get them.
• Support the two co-owners on email and other admin tasks.
• Update process, procedure and checklist library as directed.
• Track lead origination and customer surveys.
• Prepare system reports for upcoming meetings.
• And more.

Job specs:

• Up to 40 hours each week: 9- 5:30PM
• Occasional weekend or evening. Unlikely but possible.
• This job is on-site but can be done from home on a day with an emergency.

Qualifications

• Proven experience in MS Teams and MS Office
• Bilingual (Spanish/English)
• Experience with OOMA phones is helpful
• Knowledge of payroll processes is a plus

Compensation

• $16.00-18.00 based on experience.
• Paid Time Off and 8 Federal Holidays
• 401K (4% match)
• By 2025 we will offer some form of healthcare insurance
• Miscellaneous birthday and holiday recognitions

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

People with a criminal record are encouraged to apply

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Manassas, VA (Preferred)

Ability to Relocate:

• Manassas, VA: Relocate before starting work (Preferred)

Work Location: In person