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Administrative Coordinator

West Haven, CT | Full Time
4 Days Ago

Job Description

The Role

The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough.  The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude. 


  • Assist management with ongoing projects as assigned, balancing short and long-term deadlines
  • Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted
  • Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Ensure efficient and smooth day-to-day operation of facility
  • Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
  • Sign for, schedule and accept deliveries, ensure accuracy of orders
  • Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
  • Perform daily, weekly and monthly security checklists
  • Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
  • Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
  • Facilitate group lunch set-up and light trash removal
  • Light data entry and proofreading/polishing internal and external documents
  • Creation of Power Points and/ or reports for distribution
  • Provide general support to visitors and act as the point of contact for internal and external clients
  • Submit and reconcile expenses to include blue bird reports and petty cash
  • Any other task as assigned


  • 2 years’ experience in an administrative role
  • Excellent professional verbal and written communication skills
  • Capacity to multi-task and stay organized in a fast-paced environment
  • Proven ability to work within a team environment and support colleagues
  • Hospitality experience is a plus
  • Understands and complies with the rules, regulations, policies, and procedures of GTI
  • Demonstrates ability to self-motivate and innovate
  • Ability to use initiative and independent judgment appropriately while not overstepping chain of command
  • Ability to establish and maintain effective working relationships with all employees
  • Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
  • Organizational & presentation skills, leadership
  • Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
  • Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email

Additional Requirements

  • Must pass any and all required background checks
  • Must be and remain compliant with all legal or company regulations for working in the industry
  • Must possess valid driver’s license
  • Must be a minimum of 21 years of age
  • Must be approved by the D.O.A. to receive an Agent badge

Company Overview

  • Website
  • Headquarters CANOGA PARK, CA
  • Size 100 - 200
  • Founded 1946
  • Type
  • Revenue $10M - $50M
  • Industry Retail & Wholesale
  • About green thumb
  • GREEN THUMB is a company based out of 1274 Independence Dr, Rocky Mount, North Carolina, United States.

Skills for Administrative Coordinator

The job skills required for Administrative Coordinator include Written Communication, Problem Solving, Data entry, Presentation, Office equipment,and Leadership etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.

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How to Become an Administrative Coordinator

If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.

Step 1 Understand the job description and responsibilities of an Administrative Coordinator

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Step 2 Knowing the best tips for becoming an Administrative Coordinator can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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Step 3 View the best colleges and universities for Administrative Coordinator

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