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Medical Office Manager

G

Greater Austin Allergy San Antonio, TX

$69k-91k (estimate)

Full Time 2 Months Ago

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Greater Austin Allergy is Hiring a Medical Office Manager Near San Antonio, TX

POSITION: Office Manager

The Office Manager position requires a client-focused individual that is reliable, well-organized, and possesses

strong leadership qualities. Handle day-to-today operations with a focus on efficiency, accuracy and time

management. The work entails carrying out supervisory responsibilities in accordance with company’s policies and

applicable laws. The Office Manager will be responsible for intra-office communication, streamlining operations,

inventory control, office staff supervision and task delegation. This position requires wearing multiple hats that will

require a leadership mentality and strong communication skills that will mold a cohesive work environment.

ESSENTIAL DUTIES & RESPONSIBILITIES:

● Oversee and educate personnel on office standard operations and procedures; support provider and staff

performance; serve as a liaison between providers and employees.

● Responsible for managing, training and leading multiple high volume allergy clinics; Including multiple

providers and staff members.

● Maintain individuals time cards, monitor time accruals, including time off requests; manage employee

schedules and streamline scheduling conflicts as they arise.

● Maintains office staff by recruiting, selecting, orienting, and acclimating employees.

● Initiate troubleshooting process to IT or administration when higher level issues present themselves.

● Act as the primary point of contact for patient complaints and handle accordingly.

● Maintain strictest confidentiality and professionalism.

● Possess leadership and management skills that effectively motivate, manage and counsel employees

under his/her supervision to include excellent verbal and written communication skills.

● Help implement company goals, objectives, policies, procedures and systems.

● Conduct quarterly reviews and new hire checklist for all direct reports.

● Participate in planning and implementing business plans.

● Responsible for marketing the clinic and following up with provider referrals.

● Cross train on all receptionist duties, referral specialist duties, back-office duties, immunotherapy, skin

testing, patch testing and Provider documentation. Also trained to help with the remix and recipe process

and work closely with the mixing department to streamline any issues with patient vials, etc.

● Advocate for employee morale and employee engagement.

● Have strong operating knowledge of clinics PM & EHR software and Rosch software with ability to provide

basic troubleshooting tasks as needed. Oversight of both systems to ensure documentation is completed

properly and signed off as required in both systems.

● Required to run weekly reports to ensure that we are tracking no-show’s, missed visits and maintaining

profitability. Frequently auditing new patient charts to ensure that receptionists are completing all

required tabs.

● Maintain knowledge of insurance carriers in relation to patient coverage, basic billing processes, etc. Work

closely with billing and insurance specialists to ensure that any issues are corrected and retrained.

● Adhere to and practice companies policies, practice and procedures which includes knowledge of medical

fundamentals; including but not limited to safety, and providing quality care.

● Stay current and fluent on all office software programs used.

● Supervise personnel and perform duties in their absence; perform other administrative or office duties as

required or assigned; know all positions essential functions.

● Purchasing of office and medical supplies to ensure adequate supplies are on hand for all company’s

clinics. Keep track of on-hand inventory and ensure that the MA’s are checking for expired items. Ensure

that emergency kits are being kept up with and reorder necessary items when needed.

● Proficient communication to staff, provider, and administration.

● Attend weekly meetings with administration at GAAAI to make sure the clinic is up to date on new changes

and that the administration is up to date with any current issues.

● Document and make weekly bank deposits for all of the clinic(s).

● Coordinate Fedex deliveries for patient transfers and make sure all forms are completed prior.

● Responsible for managing all provider time and ensuring the proper blocks are placed in AMD and

communicated with scheduling staff.

● Responsible for maintaining and sending good/bad reports to management weekly.

● Other Managerial duties not included but requested by direct supervisor or administration team.

Reports to: Practice Manager

Direct Reports: Designated Companies Medical Assistants and Patient Care Representatives

Job Summary

JOB TYPE

Full Time

SALARY

$69k-91k (estimate)

POST DATE

03/11/2024

EXPIRATION DATE

05/10/2024

WEBSITE

austinallergist.com

HEADQUARTERS

Austin, TX

SIZE

25 - 50

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The job skills required for Medical Office Manager include Scheduling, Leadership, Billing, Written Communication, Communication Skills, Purchasing, etc. Having related job skills and expertise will give you an advantage when applying to be a Medical Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Medical Office Manager. Select any job title you are interested in and start to search job requirements.

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If you are interested in becoming a Medical Office Manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Medical Office Manager for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Medical Office Manager job description and responsibilities

Supervising office personnel and training new employees on office systems, procedures and job tasks.

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Medical office managers oversee the services of healthcare providers.

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Need to be aware of all the laws that govern the operation of their practices -- federal, state and municipal.

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They are responsible for making sure that all of the medical personnel on the staff are up to date on their licensure and certification so they can practice legally.

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Medical office managers focus on ensuring their facilities or practices provide uninterrupted service to patients.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Medical Office Manager jobs

Communicate employee future fit.

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Share schedule options with the entire staff.

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Fill busy shifts with the most experienced and skilled staff.

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Automatically handle availability and time-off requests online.

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Step 3: View the best colleges and universities for Medical Office Manager.