Reports to

HR Manager

Job Level

Experienced (non-supervisory); exempt

Essential Functions and Duties

Payroll (40%):

• Payroll administration including benefit and 401(k) deductions auditing, review tip reporting, processing wage garnishments, reconciling quarterly tax reports, etc.
• Accurately process bi-weekly payroll for restaurant and brewery utilizing Paycom software
• Timely resolution of any payroll issues or inquiries that may arise
• Booking of payroll entries and accruals into Syspro cash book and reconcile general ledger
• Responding to any payroll related inquires and provide payroll reporting to Accounting
• Coordinate year-end incentive calculations and payments
• Responsible for year-end payroll duties including SCORP, W-2, PTO payouts, and annual tip reporting
• Provide internal support for Paycom issues with employee access & manager utilization

Benefits Administration (30%):

• Manage all benefit administration including new hire benefit meetings, enrollments and terminations, reconciling invoices, and COBRA paperwork
• Manage open enrollment and work with USI partners to ensure smooth and effective communication and coordination for a seamless employee experience
• Administer FSA participation by tracking deposits/claims and reconciling balances
• Responsible for coordinating the required ACA reporting and related tracking
• Partner with insurance broker on benefit renewal process to include compiling required benefit census information for renewals and provide cost projections for review
• Responsible for all 401(k) administration, plan forfeitures, tracking eligibility, and participation trends as well as leading the quarterly 401(k) meetings and scheduling educational sessions, etc.
• Coordinate the calculation of the annual profit-sharing and deposit into participant accounts
• Assist with wellness related initiatives, administering our wellness/employee recognition program and continuing to enhance our overall wellness program
• Administer FMLA paperwork and track leave as needed
• Assist managers and employees in understanding the differences in Long Term Disability, Short Term Disability, FMLA, and other leave options
• Ensures compliance with all applicable laws regulating leave and other benefits

Additional Duties (30%):

• Compile the monthly incentive update data from managers and presentation content
• Responsible for coordinating annual Employee Health Fair
• Responsible for responding to unemployment claims in Ohio as well as outside markets
• Responsible for staying up to date with changing laws and regulations in regards to pay, benefits, and the general scope of HR
• Responsible for driving positive employee/labor relations and monitoring and ensuring compliance with federal and state employment laws and regulations
• Oversee employee relations issues, including researching and tracking complaints, and offering counsel to both managers and direct-reports as needed
• Act as an impartial advocate to ensure that all individuals receive fair and equitable treatment
• Maintain the company handbook and update as necessary
• Provide administrative support and responsible for other duties and projects as assigned

Education

Bachelor’s degree in related field required or equivalent experience

Work Experience

Minimum of 3 years in a HR related position required, including prior experience with payroll and benefits

Required Qualifications

• Ability to work ethically and maintain strict confidentiality of sensitive information
• Strong interpersonal, communication and customer service skills
• Must be highly organized and detail oriented with excellent follow-through
• Ability to manage and prioritize multiple tasks and deadlines with minimal supervision and easily adapt to changing situations
• Working knowledge of payroll concepts, practices, and procedures along with HR laws and regulations
• General knowledge of general accounting concepts (journal entries, trial balance, A/P, A/R, etc.)
• Must be computer savvy and proficient with Microsoft Office programs
• Promote safe behaviors and initiatives to create and maintain a positive culture of safety involving employees at all levels and across the company

Preferred Qualifications

• Prior experience with Paycom software
• Advanced working knowledge of Microsoft 365 Applications