1 Deputy Clerk of the Board 1 and 2 (133469) Job in Ephrata, WA
Grant County, WA is Hiring a Deputy Clerk of the Board 1 and 2 (133469) Near Ephrata, WA
Location: County Courthouse Complex, Ephrata, WA 98823
Department: Commissioners' Office
Division: -
Job Status: Full-Time
Shift: 8:00 AM - 5:00 PM
Days Worked: Mon., Tue., Wed., Thu., Fri.
Hour Per Week: 40
Rate of Pay: $26.72 - $34.49
Position Type: Request for Recruitment
Status: R02 - Active Recruitment - Posted & Advertised
Details: Position is open until filled. The first review of applicants will occur on May 14, 2024. A complete application must have three documents attached: a current resume, a cover letter, and a listing of three professional references with contact information. See “Application Special Instructions” below.
Position Summary
The Deputy clerk of the Board 1 and 2 manages the daily operation of the office of the Board of County Commissioners and provides executive assistance and administrative support.
This position is distinguished from other positions having the same or similar titles in that this position functions as one of the principal administrators for the legislative branch of County government. As such, the position is privy to confidential and executive session deliberations and decisions of the Board of County Commissioners. The position reports directly to the Clerk of the Board. Incumbent is given discretion, within the scope of policy and regulations, to make independent decisions with respect to all duties. Supervision of others is not a duty of the position.
Deputy Clerk of Board 1 is considered to be an entry-level position within the series.
Deputy Clerk of Board 2 is a highly professional position that requires incumbents to perform a wide range of duties. To be eligible for consideration for promotion to Deputy Clerk of the Board 2, incumbents must have four years of experience as a Deputy Clerk of the Board 1, complete advanced training from the International Institute of Municipal Clerks and obtain the Certified Municipal Clerk certificate. The successful candidate may be hired into either position based on their skills, certificates, and experience.
Essential Duties and Responsibilities
- General Administration: This can include a broad range of professional and administrative services such as the development and administration of comprehensive record systems for the Commissioners’ office; preparation of correspondence and management of incoming correspondence; authorizing purchases of supplies and materials and the payment of expenses; performing executive reception services including screening visitors and public requests as well as providing information on Board actions and procedures.
- Clerk of the Board Support: The position serves as backup to the Clerk of the Board Commissioners. This function may include organizing and preparing Board agendas; taking minutes during official proceedings, assuring that all legalities are followed; scheduling and publicizing public meetings and hearings; preparing and posting public notices; and preparing the Board’s record of proceedings. The function also includes providing administrative services for several related boards and commissions.
- Fiscal Administration: Assists in the administration of the departmental budget, as assigned; monitors and provides oversight for portions of the Countywide budget and manages the accounts payable, accounts receivable and payroll.
Education, Experience, and Licensing
Required
- High School Diploma or GED Certificate.
- 18 years of age or older.
- Minimum two (2) years of successful office experience.
- Personal computer operation and administrative/office software applications.
- Familiarity with the organization and functioning of county government and the laws and regulations of public hearings and public records.
- Governmental budgeting and fiscal management policies and procedures.
- Collaboration techniques and effective interactions with government officials, citizens, and diverse interest groups, including effective public relations.
- Ability to establish and maintain an effective and professional working relationship with elected officials, department heads, employees, other agencies, and members of the general public.
- Effectiveness in written and oral communication.
Preferred
- Certified Municipal Clerk and/or
- Five (5) years of experience working in Government/Public Sector
Working Conditions and Physical Requirements
The work of the position is carried out principally in an office and in meeting rooms, sitting most of the time. Employee may be exposed to office supply odors or vapors. The job may involve travel to meetings, usually within the State. The work may occasionally expose the incumbent to disgruntled citizens.
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, and lift up to 50 lbs. of unequal weight. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other
- This position is non-represented.
Grant County offers a competitive benefits package to includes:
- Health Insurance: Medical, Dental, Vision
- Leave: Vacation, Sick, Paid Holidays
- Retirement through Department of Retirement Systems (DRS)
- Life and AD&D Insurance
- Flexible Spending Account
- Supplemental Retirement/Deferred Compensation
- Supplemental Life & AD&D, LTD Insurance
Disclaimer
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Application Special Instructions
A complete application must have three documents attached: a current resume, a cover letter, and a listing of three professional references with contact information.
Job Summary
Full Time
$99k-142k (estimate)
05/09/2024
07/08/2024
granturismoitaliano.com
25 - 50
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