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We are looking for a part-time Personal Assistant / Project Coordinator to provide support to the Owner and his Decorative Painting company. Located in Gowanus Brooklyn, our 30 year-old business is a busy high-end decorative painting company, as well as an e-commerce store for faux finishing supplies. We are looking for someone who is highly organized, detailed oriented, thorough and able to multi-task with ease. The ideal candidate will have excellent note-taking skills, interpersonal skills, professional etiquette, and be able to provide proficient client relations. It is also necessary to be flexible and have a positive and upbeat attitude, as it can sometimes be a hectic and chaotic environment.
We are looking for someone who thrives in a busy environment, is a problem-solver, whose excellent at prioritizing and is able to take ownership of tasks. In addition to having a “can-do” attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people. We are a small but busy office with room to grow.
Tasks include but are not limited to:
- Executive level calendar management
- Travel booking including hotels, flights, transportation, international visas etc.
- Client relations through email and phone including job inquiries, appointment scheduling, logistics, etc.
- Jobsite coordination including obtaining COI’s, arranging supply deliveries, ordering jobsite supplies, coordinating with painters etc.
- Sample organization and transmittal tracking
- Billing tasks including processing reports, tracking consulting hours, processing invoices for payment, mailing checks, logging expenses, etc.
- Administrative duties including ordering office supplies, booking maintenance and cleaning for the building, ensuring cleanliness and organization of the facility, receiving and sending shipments, etc.
- Assist with additional administrative and marketing tasks and projects as needed
- Assist with customer orders for the store as needed
Required Knowledge
· Microsoft Office (Excel, Word, Google Sheets, Google Docs)
· Mac Computers
A Plus
· Monday.com
· Quickbooks Time (formally Tsheets)
· Slack
· Shopify
· Basic Photoshop
Hours
Duration: Part-time (3-4 days per week)
Office Hours: M-F 9am-6pm
Rate:
Pay Rate: $22-$25 per hour dependent on experience
There is a possibility that the position could become full-time for the right employee. A full-time employee will gain the following benefits:
- Partial Medical Coverage Reimbursement
- PTO (7 Paid Holidays, Paid Sick Days, Paid Vacation Days)
- Profit Sharing
*Due to the volume of applicants we may not be able to respond to all submissions. Thank you for understanding.
*Covid precautions are taken as recommended by the CDC.
Physical Requirements:
Constantly perform desk-based computer tasks while sitting or standing. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 30 pounds.
See our work
https://www.grandillusionnyc.com/
Job Type: Part-time
Pay: $22.00 - $25.00 per hour
Schedule:
Education:
Experience:
Work Location: In person
Part Time
$51k-65k (estimate)
03/07/2024
07/02/2024