CHARACTERISTICS OF THE JOB :

Provide administrative and clerical support to the Donated Goods Departments and perform administrative and / or clerical duties as determined by the Vice President of Donated Goods.

All GIRE employees are expected to embrace our mission, adhere to core values, have respect for others, take pride in their work and themselves, collaborate to meet strategic goals, and strive to be the best version of themselves.

PROVIDES SUPERVISION TO : None.

ESSENTIAL FUNCTIONS

• Perform general administrative and clerical services to the Donated Goods Departments to include but not limited to :
• Answering phone calls Develop and maintain filing systems Schedule meetings as directed. Photocopying, printing, scanning Prepare mailings and packages for delivery Prepare Donated Goods supply and copy orders Complete PO’s and check requests Record and maintain meeting minutes
• Conduct research, analyze data, and draft reports
• Assist with state regulatory reporting as directed
• Track daily sales and production of each retail training center
• Provide communication and support for all Donated Goods Departments, as directed
• Track daily Donated Goods reporting tools for accuracy. Partner with store management and accounting staff as needed to correct errors.
• Produce internal and external reports requested by the Vice President of Donated Goods
• Use budgetary tools to oversee and update budget information as directed
• Coordinate and monitor court referred volunteer program and assignments
• Conduct special assignments and prepare reports as needed

ANCILLARY FUNCTIONS :

• Maintain confidentiality
• Adhere to GIRE policies and procedures
• Conduct off property errands, as assigned
• Perform other duties as assigned by the Vice President of Donated Goods

QUALIFICATIONS :

• High school diploma, or equivalent
• At least two years experience as an administrative assistant
• Highly organized, self-directed, and detail oriented
• Ability to use technology at intermediate skill level in Office suite including Microsoft Outlook, Word, Excel, Power Point, and Teams. Ability to use Zoom.
• Ability to accurately type at least 45 WPM
• Excellent written and verbal communication skills in the English language
• Phone and administration skills / experience
• Ability to compile and analyze data; prioritize and problem solve

DESIRED TRAITS AND COMPETENCIES :

• Respect of others
• Good English communication skills, both in writing and orally, to relay information within the business; to respond appropriately to legal and / or sensitive issues.
• Ability to perform effectively and cooperatively as part of a team
• Excellent interpersonal skills
• Excellent attention to detail
• Conduct self in professional and courteous manner at all times

WORK ENVIRONMENT : Clean, well-ventilated office space, overhead lighting, carpet, temperate climate, and constant exposure to moderate business office noise levels, such as office machines, conversations, and foot traffic

PHYSICAL REQUIREMENTS : Standing / sitting intermittently throughout day. Continuous and repetitive grasping and finger movements to answer phone and use computer.

Limited bending / stooping. Visual and hearing skills required. Ability to lift up to and including 25 pounds.

PROMOTIONAL OPPORTUNITIES :

Currently there are no identified promotable paths beyond demonstration of mastery of this position, while also taking on new responsibilities.

Training and / or certifications may be required; and any promotion is based on business needs.

Last updated : 2024-05-23