Description

Job Objective:

Provide a variety of accounting duties including maintaining subsidiary ledgers, general ledger, trial balance, reconciliations, preparation and/or posting of journal entries, account analysis, report preparation and provide fiscal management with a focus on accounting and reporting for grants. The position reports to the Controller who evaluates performance annually.

Essential Job Functions:

• Knows and understands the Goodwill Mission: Strengthen communities by empowering individuals and families through education, training and job placement.
• Responsible for fiscal management and integrity of all grant accounting including performing regular audits on receivables and client file authorizations. Prepare regular financial reports and budget updates.
• Clarifies and resolves technical and contractual issues and problems with grants, and guides department staff on grant regulations and use of grant funding.
• Performs complex, specialized grant accounting functions; complies with periodic financial reporting and reimbursement submittal requirements.
• Corresponds with representatives from local, regional, state, and federal agencies regarding matters involving grant status, funding, reporting, and requirements. Communicates effectively, professionally, and cooperatively both verbally and in writing.
• Researches and prepares budget expenditure projections; monitors and reports on budget expenditures; processes requests for budget adjustments and institutes fund transfers; reviews and verifies budget accounts, purchase orders, and bidding documentation when applicable; verifies and makes budget and expense adjustments.
• Advises and assists grant program managers in researching and preparing the grant’s annual operating and capital improvement budget requests.
• Answers questions and prepares special reports for grant use in budget tracking and reporting
• Reviews invoices, travel expense requests and payment documentation for accuracy and proper coding
• Administers grant contract payments and purchase agreements.
• Maintains records of fees collected; prepares reports on fees collected; assists grant managers in developing fee schedules for services provided.
• May conduct research, make recommendations, coordinate, and report on grant applications and awards.
• Assist Controller with month, quarter and year-end closing and financial reporting as it relates to grants, including reconciling, updating, creating and distribution of financial statements. Research and prepare numerous up-to-date analysis reports on a regular basis to inform senior management of the current progress on budgets and goals and to assist in the decision-making process.
• Assist Controller with preparation of annual audits including coordinating audit activities with independent auditors (OMB A133) and any funding entity site visit request. Communicate with Federal, State and Local contract officers and pertinent funding agencies to facilitate understanding and timely payment of receivables.
• Perform other duties as requested by the Controller or Chief Financial Officer.
• Serve as back up for LEADS accountant, Payroll Administrator or other accounting staff as needed.
• Be willing and able to cross train and perform routine tasks and projects involving store reports, accounts payable, accounts receivable, payroll, general ledger, fixed assets and policies.
• Assists Accounting Department staff in researching and reviewing departmental financial records and reports.
• Other duties as assigned by supervisor.

Qualifications

Required Skills and Abilities:

• Thorough understanding of generally accepted accounting principles (GAAP), the Financial Accounting Standards Board (FASB), Governmental Accounting Standards Board (GASB), International Accounting Standards Board (IASB) and applicable OMB Circulars, especially as they apply to nonprofit organizations and ability to research new pronouncements as necessary and appropriate.
• Knowledge of and ability to apply and explain financial analysis techniques.
• Ability to be self-directed and work independent of close supervision.
• Ability to communicate clearly both orally and in writing and to work well with others.
• Ability to use discretion when dealing with confidential information.
• Detail-oriented with the ability to accept responsibility and correct errors.
• Ability to work well under the stress of meeting deadlines.
• Ability to prepare timely regulatory reports and filings to the various federal government and state agencies.
• Ability to pass a criminal background check and drug screen.
• Must have reliable transportation, a current driver's license, and provide proof of insurance to travel to different job sites.

Education and Experience:

• Bachelor of Science Degree, majoring in accounting or business required and prior supervisory and grant management experience preferred.
• Advanced knowledge and thorough understanding of Microsoft Office, Business Central, search engines and numerous required online reporting sites.

Physical Requirements:

• Ability to sit for extended periods of time at a desk or workstation.
• Ability to work on a computer to perform administrative and data entry tasks.
• Ability to effectively read and review documents, including working with numbers and spreadsheets displayed on a computer screen.
• Ability to effectively communicate with colleagues, supervisors, and vendors via phone, in-person and video conferencing, with or without aid.
• Mobility within the office environment, including moving between workstations, attending meetings, and accessing office equipment.

• Occasionally, the ability to lift and carry office supplies or boxes weighing up to 20 pounds may be required.

• Ability to stand and sit for extended periods of time.
• Ability to work in an office environment, sitting at a desk and working on a computer for extended periods.

Equipment Used:

• Computer/internet/email
• Printer/scanner/copier/fax machine
• Smart phone
• Calculator
• Automobile

Environmental Conditions:

• Standard office, factory and retail environments.