The Finance Department at the Goodwill of the Chesapeake is looking for an experienced AP/Payroll Manager to join the team! Excellent compensation package, including vacation beginning at 6 months, retirement contribution, and benefits starting after only 30 days. Work for a larger cause and support the mission of Goodwill of the Chesapeake - to prepare people to secure and retain employment and build successful independent lives. Visit our website to learn more about our Mission Programs and more about our sustainability efforts!

JOB SUMMARY:

The Manager of Accounts Payable & Payroll is responsible for the effective management of accounts payable and payroll functions to ensure timely and accurate financial operations and transactions in compliance with organizational policies and regulatory compliance. This position also includes a variety of other finance and accounting operations activities such as general ledger recording and review, system integrations, audit support, and other accounting activities.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Accounts Payable:

• Responsible for the oversight and execution of invoice processing including receiving, coding, approvals, workflow tracking, and payment
• Maintains a complete and accurate vendor list in accounting software, including periodic review and analysis of active suppliers and related spending. This includes set-up of banking information, EIN’s, and W-9 prior to processing payments
• Ensures adequate documentation and approval of all invoices and payment requests
• Reviews and corrects errors, processes voids and stop payments in a timely manner, and reissues checks as needed
• Provides support to establishing purchase orders when required and resolving issues
• Manages weekly payment runs for all payment types (checks, on-line payments, ACH, credit cards etc.), including supporting improvements to the efficiency and accuracy of payment processes
• Handles, researches and responds to inquiries from employees, vendors or customers
• Provides support to enhancements or implementation of accounting and accounts payable software to streamline and automate day to day activities
• Responsible for timely payment of registrations for owned vehicles utilizing and maintaining vehicle log
• Responsible for annual filing of 1099’s and ensuring compliance with regulations
• Responsible for system integration and reconciliation of payroll provider (ADP) and accounts payable system (SAP Concur) with accounting system.
• Responsible for maintaining financial and contact information for leases in software (Lease Query), as well as review and processing of monthly and annual payments for landlords (base rent, common area maintenance, etc.) and initiating landlord audits where necessary.
• Prepares bank deposits

Payroll:

• Oversees and assist with the input of payroll related information such as review of new hires and terminations to ensure accuracy and timely payment; Coordinate special payroll run at year-end ensuing data is captured for W2 processing
• Review and reconciliation of all payroll records, investigating discrepancies or issues, coordination with Human Resources on time and attendance, and ensuring accurate processing of payroll taxes and other deductions including garnishments.
• Monthly upload of payroll activity for all company codes to the general ledger ensuring the correct accrual
• Biweekly update employee Mutual of America loan payment payroll deductions and remit activity electronically each pay
• Provides back-up coverage to Junior Accountant position for payroll, accounts receivable, mail, and purchasing functions as needed
• Remains up to date on payroll regulations and compliance requirements, ensuring adherence to applicable laws and regulations

Accounting:

• Reconciles A/P aging report to general ledger monthly and prepares month end accruals in a timely manner

• Assists in the preparation of financial statements related to analysis and review of accounts payable and payroll activities
• Records cash receipts to the general ledger including donations, refunds, etc.
• Reconciles assigned balance sheet accounts accurately and timely
• Prepares financial reports timely and accurately ensuring deadlines are met
• Assist with annual financial statement audit as required

• Performs other duties as assigned

EDUCATION AND/OR EXPERIENCE:

• Bachelor’s degree or a minimum of 7 years accounts payable or payroll work experience required.
• Minimum 5 years accounting software experience required; preference for experience with ADP, SAP Concur, or Sage Intaact/Oracle Netsuite.
• Minimum of 5 years in a supervisory or management position of a multi business unit organization

SCOPE OF SUPERVISION:

Supervises the Accounts Payable Specialist and Junior Accountant position including ensuring appropriate back-up coverage for finance operations

CERTIFICATES, LICENSES, REGISTRATIONS:

• None

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong communication skills with the ability to convey information to others both verbally and in writing
• Working knowledge of Microsoft Office products including Word, Advanced Excel, and Outlook; Understanding and knowledge to use the Internet to obtain information using search techniques
• Able to complete tasks with numerous interruptions and limited direct supervision; Strong time management and prioritization skills
• Able to manipulate numbers, compile data into reports and interpret data
• Strong attention to detail and accuracy
• Exceptional skills with Excel spreadsheets

Professionalism

• Participates as an active team player
• Learns new tasks and accepts new responsibilities
• Participates in assigned training activities
• Adapts to changing circumstances without difficulty
• Assumes responsibility for helping to solve problems on the job
• Develops and maintains cooperative relationship with supervisor, coworkers, and customers

PHYSICAL REQUIREMENTS:

Sedentary

Lifting up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and files. Walking and standing are occasionally required. Frequently required to use hands and fingers to hold, handle and feel objects, knobs, keys and/or buttons

Light

Lifting up to 20 pounds maximum with frequent lifting and/or carrying objects weighing up to 10 pounds. May be required to regularly stand for extended periods of time, walk, reach with hands/arms with full range of motion, climb or balance, stoop, kneel, crouch or crawl, push or pull. Regularly required to talk and hear. Frequently required to use hands and fingers to hold, handle and feel objects, knobs, keys and/or buttons.

Medium

Lifting up to 50 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds. May be required to regularly stand for extended periods of time, walk, reach with hands/arms with full range of motion, climb or balance, stoop, kneel, crouch or crawl, push or pull. Regularly required to talk and hear. Frequently required to use hands and fingers to hold, handle and feel objects, knobs, keys and/or buttons.

Heavy

Lifting up to 100 pounds maximum with frequent lifting and/or carrying objects weighing up to 50 pounds. May be required to regularly stand for extended periods of time, walk, reach with hands/arms with full range of motion, climb or balance, stoop, kneel, crouch or crawl, push or pull. Regularly required to talk and hear. Frequently required to use hands and fingers to hold, handle and feel objects, knobs, keys and/or buttons.

TRAVEL REQUIREMENTS:

Travel is defined as travel to all areas within Goodwill’s territory (Cecil, Harford, Baltimore, Howard, and Anne Arundel Counties, Baltimore City and the entire Eastern Shore of Maryland). In some cases, long-distance travel, including overnights may be required but is typically planned in advance. In some cases, travel may be unplanned.

None

Up to 25% of working time

Up to 50% of working time

Up to 75% of working time

More than 75% of working time

Must have access to own transportation

Company vehicle to be provided for business related travel

WORK ENVIRONMENT:

Limited

General office environment where the employee is infrequently exposed to moving mechanical parts, wet and/or humid conditions, fumes, airborne particles or outside weather conditions. The noise level is usually quite.

Moderate

Employee may be exposed to moving mechanical parts, wet and/or humid conditions, fumes or airborne particles and outside weather conditions. The noise level is usually moderate.

High

Employee is regularly exposed to moving mechanical parts. Employee is frequently exposed to wet and/or humid conditions, fumes or airborne particles and outside weather conditions. Employee is occasionally exposed to high precarious places, risk of electrical shock and/or vibration. The noise level is usually loud.