Office Location: Appleton, WI

Are you a proactive administrative professional looking for a new career opportunity in the legal industry? As a Legal Executive Assistant at Godfrey & Kahn, you are able work with a specialized team of attorneys, paralegals and LEAs as part of a larger team. This position requires independent action in a fast-paced, complex environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Lead the management and administration of a large volume of time-sensitive communications
• Maintain attorney business development contact lists through the firm’s CRM
• Consistently and professionally communicate through internal and external calls and emails, building relationships with clients
• Perform administrative tasks independently
• Prepare, edit, and finalize, correspondence, legal documents, transcription, memos and other materials
• Proofread all materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures
• Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed
• Assist with continuous client outreach, contact, relationship building and marketing activities
• Facilitate incoming and outgoing mail
• Manage attorney expenses and check requests
• Timely filing and maintenance of paper and electronic documents and records
• Assist in preparing, reviewing and finalizing client invoices
• Coordinate travel arrangements as needed
• Monitor and report timekeepers’ CLE credits
• Act as back-up for other Legal Executive Assistants as needed
• Manage attorney board and other pro bono work
• Greet, welcome and direct internal and external from reception area as needed
• Maintain an amicable and welcoming disposition at all times to ensure all visitors and clients feel comfortable and attended to.
• Communicate thoroughly and effectively amongst team members and with attorneys to ensure all are aware of client needs and/or pending items so all requests are completed in a timely manner and not missed.
• Anticipate clients’ needs and proactively seek and suggest options that will enhance the client’s experience
• Assist with the maintenance and cleanliness of all client-facing areas and meeting spaces..
• Perform all other duties as assigned

CRITICAL COMPETENCIES:

• Strong ability to manage a wide variety of work streams simultaneously with accuracy and speed
• Demonstrate a positive attitude, high energy and a strong passion for your work
• Be a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives, including outside of your assigned timekeepers
• Demonstrate the highest level of integrity, professionalism and confidentiality consistent with firm mission, values and policies
• Exhibit a strong work ethic and a willingness to exert more than the minimum effort
• Engage with clients in a professional, clear, concise, positive and timely manner
• Apply critical thinking and sound judgment in order to set priorities, meet deadlines, make decisions and independently resolve complex problems
• Consistently seek opportunities to advance technical and personal skills
• Proactively support internal customers and external clients utilizing the most current technology available
• Demonstrate initiative and resourcefulness to obtain information needed to perform duties with minimal supervision
• Communicate with team to gather critical information needed for various duties
• Perform research as requested
• Perform duties as assigned, such as assisting timekeepers with personal matters (schedule meetings, travel arrangements and manage calendars)

ADDITIONAL REQUIREMENTS:

• Bachelor’s degree or equivalent experience
• Excellent organization, time-management and prioritization skills
• Proficiency in Microsoft Office Suite, SharePoint, Adobe Pro
• Must have good attention to detail
• Paralegal Certificate and/or paralegal work experience a plus, but not required

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person