Our growing and progressive Medical Education client has an As a Meeting Manager, you’ll be responsible for managing a portfolio of live and virtual events ranging in size from 25 to 125 attendees.Agency Insight & Culture

• Our client is a boutique digital medical communications agency that partners with pharmaceutical, biotech, and medical device companies to promote the latest medical advances.

• They provide their clients with a range of branded educational event solutions that leverage cutting-edge technology.

• They valued, develop and reward employees by providing a collaborative culture and defined career path that supports a work/life balance.

• Their leadership has maintained rapid growth and financial stability, providing long-term professional growth opportunities.

• Events are Broadcast, Web Events, Virtual Speaker Bureaus, Web Training, Live Meetings

The Role You Will Play

• Deliver high-quality, flawlessly executed live and virtual events on behalf of our clients

• Collaborate with the client services team to manage the overall logistics of live and virtual meetings

• Familiarity with virtual meetings platforms is helpful; comfort in learning new technologies essential

• Coordinate preparation and distribution of participant, faculty, and logistics correspondence

• Manage the site selection process

• Manage all arrangements with hotels, including F&B selection and rooming lists

• Negotiate cost-effective arrangements on behalf of the client

• Work with travel agencies and ground transport companies to arrange and confirm travel for participants, faculty, and clients

• Contract and manage audiovisual and other onsite vendors

• Review and reconcile hotel, AV, ground transportation, and other subcontractor invoices

• Ensure that all contractual obligations are met

• Ensuring that the event complies with any pharmaceutical industry regulations

• Assist in healthcare provider spending reporting by identifying per-person expenses in the reconciliation process.

• Ensure appropriate documentation of processes and contacts to ensure business continuity

• Manage meetings within budget and client financial guidelines.

• Ensure that client/customer quality standards are always upheld

Background Profile

• Meeting/Planning experience

• Excellent communication and people interaction skills

• Understanding meeting-related technical needs, such as AV, ARS systems, etc.

• Ability to work in a team or independently

• Outstanding organizational and problem-solving skills