The Special Events Coordinator will manage logistics across the organization for fund development, membership and volunteer services, girl experiences and outdoor services and product programs. This team Member will work closely with select members of the event lead to ascertain individual event goal and purpose and coordinate logistics.

ESSENTIAL RESPONSIBILITIES:

In consultation with select management/staff lead, will coordinate event logistics for fundraising and donor cultivation events and signature, volunteer and recruitment events

• Develop and maintain relationships with event vendors and manage vendor contracts (printers, event venues, caterers, etc.), in
  coordination with assigned management as needed.
• Work with Marketing Manager to establish a marketing and communications strategy around events and Campaigns.
• Ensure that event supporters are properly recognized and acknowledged in a timely manner.
• Attends planning meetings and communicates regularly with staff regarding external events
• Ensures timely processing and payment of vendor invoices
• On-the-ground point person for day of event logistics

Physical Requirements:

For office-based positions, the general physical expectations are that:

• Individuals will be able to read materials and respond in writing or verbally.
• Individuals will actively participate in meetings in person or over the phone.
• Individuals will be able to operate a computer keyboard, calculator, copier machine, and other office equipment.
• Individuals will primarily perform tasks at a sitting desk. Individuals will move around the office as needed to gather files, attend meetings, etc.

Other expectations for this job include:

• Work outside of the office 30% of the time

OUR MISSION: We accept and implement the Girl Scout Mission to build courage, confidence and character to make the world a better place.

THE GSCSNJ WAY: Our team members are receptive to new ways of doing things that translate new ideas into the creation of meaningful Girl Scout Experiences for our members. They are not afraid to take risks; they learn from failure; they work together
to achieve success; they exchange ideas to create value, allowing the unexpected to happen. Team members are innovative, have a "Think Outside the Box" mindset and enjoy collaborating with others.