The Realty Aide is responsible for providing clerical assistance, preparing land inventories, lease distribution and assisting individuals with land ownership questions; also responsible for ensuring work performed is in accordance with the guidelines of Code of Federal Regulations Title 25 Indians and Title 23 Public Land, Land Titles and Records (TSR’s) and any applicable court orders.

· Receive telephone calls and greet visitors on a daily basis; ascertain the nature of inquiries and direct to appropriate staff or compile data from branch and agency records to satisfy the request (i.e., income received from a lease, legal descriptions, geographical location of allotments, enrollment numbers, and/or other data of a personal nature).

· Prepare land inventories by ascertaining allotment numbers, the name of the original allotters, the legal description of the allotment, maps of the allotted land location, and the extent of the landowners’ interest in the allotment and the origin of the interest.

· Prepare income data in response to verbal and written requests from landowners; conduct search of financial records, leases, and lease payment schedules.

· Type in final form correspondence, reports, leases, payment schedules, tribal resolutions, and other documents required by appropriate staff pertaining to property management functions.

· Receive and review incoming correspondence and prepare files and other data for use by appropriate staff.

· Prepare lease payment schedules from landownership consolidation list and IRMS Ownership System, right-of-way schedules of damages, and other land-use documents defining individual land interest and ownership.

· Coding of information to be taken from lease documents, enrollment folders, individual index cards, probate records and other sources onto coding forms for inputting data.

· Reconcile the program budget on a monthly basis and provide a complete report to supervisor and administrative officer on a monthly basis.

· Perform other related duties as assigned.

· Knowledge of the physical layout of the Gila River Indian Community and ability to locate landowners at place of residence.

· Knowledge of land description, realty terminology, and title searches.

· Knowledge of real estate transactions pertaining to acquisitions and disposal.

· Knowledge of real estate functions such as appraisal procedures and recording transactions.

· Knowledge and skill in interpersonal relationships and the ability to interact with diverse groups of individual landowners.

· Knowledge of Code of Federal Regulations, Land Titles and Records guidelines.

· Must be extremely meticulous in typing with accuracy in spelling, grammar and punctuation.

· Skill and ability in preparing reports and other required documentation related to the project.

· Skill in communication, responding to questions asked by landowners and diverse groups.

· Ability to work under pressure and with time sensitive deadlines.

· Ability to speak and understand some Pima or Maricopa language preferred.

· Ability to establish and maintain effective working relationships with other employees, Community Officials and the general public.

· Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.

High School Diploma or GED and a minimum of one (1) year of professional Realty work experience working with title searches, real property appraisals, preparing and recording real estate transactions or any combination of education, training and work experience which demonstrates the ability to perform the duties of this position.

· Required to pass a background check.

· Required to obtain a Tribal Operator’s permit. Valid state driver’s license with a currentproof of driving record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record must be submitted with application and must not be more than 60 days old from the date of submission of the application.

Non-Supervisory, Hourly Position

Reports to Director or designee

BENEFITS INFORMATION:

• Medical – EPO or PPO Self-Funded Plan utilizing Blue Cross Blue Shield of Arizona Network
• Prescription Program
• Dental – Plan is provided through CIGNA with no deductible for preventive services or $50 (individual)/$150 (family) deductible for basic and major services
• Vision – plan benefits are provided through SightCare of Arizona and carry a $10 co-pay for exams, zero co-pay
• Life and AD&D – We offer voluntary or supplemental life insurance for Employee & Dependents through METLIFE Group Insurance. GRIC pays the full cost for your Basic Life and AD&D.

Other Voluntary Benefits –

• Flexible Spending Account (FSA)
• Short Term Disability
• Long Term Disability
• Employee Assistance Program
• 12 Paid Holidays
• Vacation Leave
• Sick Leave

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin, Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River Indian Community is an Equal Opportunity Employer.

If you are claiming Preference in one or more of the following categories please attach a copy of the required documentation to the completed Employment Application.

Preference for Community Members (with proof of enrollment)
Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)
Preference point for Veteran (must meet statutory requirements)

HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING SUBMITTED.

Visit our GRIC website and apply online: www.gilariver.org

Job Type: Full-time

Pay: $17.15 - $21.05 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Sacaton, AZ: Relocate before starting work (Required)

Work Location: In person