The Great Falls Public Schools Foundation is seeking an Operations Manager to serve as a hub for the organization by supporting Foundation staff and board members, District employees, and community donors. This supportive role involves frequent communication with varied groups of individuals who have different inquiries and needs. This person will oversee bookkeeping, educator grant management, and office administration.

The mission of the Great Falls Public Schools Foundation is to enhance high-quality teaching and life-long learning for students in Great Falls Public Schools by funding innovative educational programs and scholarships. If you are detail-oriented and enjoy working with varied groups of individuals to make a positive impact, we would love to hear from you!

You can call 406-268-6021 for more details or apply at https://www.applitrack.com/greatfalls/onlineapp/default.aspx?Category=GFPS Foundation .

Responsibilities

Manage financial and database records including general bookkeeping services:

• Process accounts receivable, accounts payable, and payroll
• Issue fund disbursements for scholarship awards and educator grants
• Complete monthly account reconciliations and analysis
• Facilitate requisite tax payments, annual tax return and audit with external accounting firm
• Generate financial reports for staff and board of directors
• Provide fund management services for district/school accounts
• Process gift entry and donor acknowledgement letters
• Maintain accurate donor records in CRM database system; generate necessary reports

Manage the educator grant cycle and program services:

• Maintain grant management platform; oversee application and review processes
• Issue award notifications; review and process award fulfillment requests
• Review and process basic needs inquiries and fund fulfillment requests
• Oversee the development and implementation of new program services

Coordinate office administration efforts:

• Manage print and mailing efforts for Foundation fundraisers and events
• Prepare quarterly board meeting materials including committee and board meeting minutes
• Maintain updated mailing lists and records management system
• Greet guests, field phone calls, and provide administrative support for the office
• Perform other duties as assigned
• Practice and adhere to Great Falls Public Schools Foundation’s mission, values, and policies

Skills/Abilities

• Thrives in a supportive role that involves frequent and varied communication with numerous individuals
• Takes initiative to solve problems and bring projects to completion
• Communicates effectively, both in verbal and written form
• Balances multiple priorities well
• Applies a consistently positive, solutions-based approach to the work of the organization
• Maintains strict confidentiality and a high degree of integrity
• Self-sufficient but enjoys collaboration and working in a team environment
• Organized and detail-oriented
• Responsive, kind, and eager to help
• Professional, sincere, and adaptable

Qualifications

• Business or nonprofit experience preferred
• Associate or Bachelor degree preferred but not required
• Strong computer skills and ability to learn new programs
• High level of proficiency in Microsoft Office (Word, Excel, Publisher) and Adobe Acrobat, required
• Experience with QuickBooks required
• Experience with CRM database systems preferred
• Experience with grant management platform preferred

Employment Terms

• Non-exempt employee
• 40 hours/week with occasional overtime; 12 months/year

Pay range: $23 - $24 per hour

Benefits

• Health insurance stipend
• Retirement funding
• PTO days (20 days annually)
• Paid holidays (12 days annually)

APPLY HERE - https://www.applitrack.com/greatfalls/onlineapp/default.aspx?Category=GFPS Foundation

Job Type: Full-time

Pay: $23.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to Commute:

• Great Falls, MT 59405 (Required)

Ability to Relocate:

• Great Falls, MT 59405: Relocate before starting work (Required)

Work Location: In person