Job Description and Duties

Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions. 

Essential Duties

• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Maintains an effective cash management system. Forecasts cash needs.
• Provides timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• Prepares payroll on a timely basis, posts payroll and maintains payroll records.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Administers charge-back program for late charges to inventory.
• Prepares monthly floor plan report for use in commission calculations.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Cross-trains a qualified substitute.
• Processes paperwork for new employees and terminations.
• Other tasks as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Two to four years related experience and/or training; or equivalent combination of education and experience.
• Four to ten years related experience and/or training; or equivalent combination of education and experience.

Reasoning Ability

• • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.