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Requirements
Procurement Analyst - Main Campus Administration - Georgetown University
Job Overview
Th e Procurement Analyst oversees the management of all procurement-sourcing activities for their assigned unit; and support the Main Campus stakeholders by leading the initiation, management, and completion of the procure-to-pay and supplier contract lifecycles.
They direct and oversee all aspects of procure-to-pay activities, including requisition initiation, purchase order issuance, contract-need determination, contract requests, good receiving, invoice tracking, and ad hoc financial reporting needed to ensure adherence to school-specific Service Level Agreements (SLA).
They serve as a Subject Matter Expert on procurement-sourcing, collaborating with internal stakeholders to effectively resolve complex issues related to invoice payment triage and match exceptions, and develop and review reports related to procurement spend across any and all non-compensation expense categories and as needed to improve University-wide procurement operations.
Work Interactions
Reporting to the Office of the Chief Financial Officer and dotted-line to the assigned school, the Procurement Analyst serves at the intersection of Procurement and Accounts Payable by performing necessary triage to resolve and troubleshoot purchasing and invoices issues. They are co-located with the business unit they support and collaborate with intra department roles in strategic sourcing and contract management.
Qualifications
Bachelor's degree in a related field
2 to 4 years of relevant professional experience
Relevant, or potential to develop, financial acumen (budgeting, transactional support, chart of accounts, requisitions purchase orders, procurement, and travel)
Ability to learn and communicate university, campus, and school policies to a variety of stakeholders
Ability to triage and escalate potentially complex issues to team leads, supervisors, or appropriate department contacts
Ability to discern appropriate process and/or payment mechanisms for expenditures
Basic understanding of Excel and general data analysis (analyzing instances to identify errors, challenges, etc. and any areas for process improvements) and willingness/potential to further
Excel and data analysis skills
Ability to run and utilize system/ERP reports for financial management activities
Attention to detail
Professional demeanor, communications skills, and ability to provide exceptional customer service
A service orientation, professional demeanor, and a team orientation is required - that is. avoiding "that's not my job"
Ability to flex and support additional needs as assigned
Willingness and demonstrated potential to gain new skills and proficiencies and adapt to changing environments
Ability to think outside the box and solve problems creatively
Strong time management skills, with the ability to prioritize work and multi-task to meet deadlines
Preferred qualification
Experience in procurement
Work Mode: Hybrid (2 days on campus, 3 days telework). Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation .
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu .
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .
COVID-19 Vaccination Requirements:
The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center .