POSITION TITLE: Administrative Assistant/Human Resources Coordinator

REPORTS TO: Director of Human Resources

DESCRIPTION OF POSITION:

The Human Resources Coordinator/Recruiter provides day-to-day administrative support for the Human Resources Department. Primary duties include employee management, including onboarding, training, compliance, and recruiting. The HR Coordinator also serves as the key contact for benefit administration of employee benefit program include health plans, leaves of absence, and retirement savings plan.

KEY RESPONSIBILITIES :

• Coordinate recruitment and onboarding activities: Facilitate placement and posting of recruitment ads, collecting resumes, and responding to candidate general inquiries. Work directly with candidates to collect required employment documents including application, resume, and licensing information.
• Conducts Initial Candidate Screenings: Using phone, webcam, or in-person interviews, the Recruiter will screen candidates and render judgments regarding the suitability for the position, either handing the candidate off to department leads or interviewing with other facility team members.
• Interfacing with Department Leads: Recruiter will meet with department leads to assess hiring needs and candidate profiles, learning to predict what candidates will best suit openings per guidance from the department head and the Director of Human Resources.
• Interviewing: The Recruiter, as requested, interviews with various levels of administration as they progress through the hiring process, providing insight and guidance into the suitability of the candidate per profile and position requirements.
• Maintains Hiring Materials: Maintains and updates hiring resources, including interview guides, job descriptions, applications, offer letters, and pre-screen results. Works closely with the Director of Human Resources to ensure all these documents meet or exceed federal, state, and company-wide expectations.
• Recordkeeping: Maintain files of recruitment activity including solicited and unsolicited applications and resumes, posting positions internally, and generating employment offer letters. Initiates and tracks completion of pre-employment onboarding including background checks, pre-employment physicals, and license verification.
• Coordinate Training Activities: Organize schedule and materials for employee training and orientation programs. This includes new employee orientation, CPR training, and other training programs as directed. Maintain updated materials for training including handouts, PowerPoint presentations, and library of videos. Records completed training events and maintain system to track ongoing training requirements.
• Monitor and Track Employee Hire Process: Coordinate collection of employment information for all employment stages including new hires and entry into Kronos. Follow established steps for entering and maintaining current data in payroll system, electronic spreadsheets database and employment files. Prepare routine reports on status of candidates, projected start dates, and required steps to complete pre-screening. Create and maintain new employee files, ensuring accuracy, compliance and confidentially.
• Administration Support: Provides general department administrative support, including filing, scheduling, compliance completion, employee education and redirecting staff complaints or concerns as appropriate.
• Employee Administration: Working in tandem with the Director of Human Resources, the HR coordinator manages the employee experience from orientation through post-employment. This includes verifications of employment, compliance management, status changes, promotions, transfers, separations, and benefits enrollment.
• LOA Requests: The HR Coordinator is the facility’s leaves administrator, monitoring LOA requests, return to work information, eligibility for programs and services, and modified duty.
• Monitor and Track Employee Compliance: Works with the other team members in Human Resources, as well as other leaders in the Hospital, to ensure that all employees stay current on annual trainings, health compliances, and other requirements.
• Administration Support: Provides general department administrative support, including filing, scheduling, compliance completion, employee education and redirecting staff complaints or concerns as appropriate.
• Any additional related duties as requested by the HR Department or other administrator.
• Maintains confidentiality of employees, applicants, and patients at all times.
• Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.
• Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint).
• Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Strong interpersonal skills, including the ability to work with people with a variety of background and educational levels.
• Ability to work independently and as part of a team.
• Good judgment, problem solving and decision-making skills.
• Demonstrated commitment to working collaboratively with staff in all departments and at all levels of the organization.
• Ability to work in a fast-paced, expanding organization.

Minimum Requirements:

Knowledge and Experience:

• High school diploma.
• Three years’ experience working in Human Resources preferred.
• General knowledge of Federal and State hiring and employment laws.
• General knowledge of routine administration of employee benefit programs.
• Experience with managing complex and detailed records.
• Health care industry preferred.

Skills and Abilities:

Physical Requirements :

While performing the duties of this job, this position is frequently required to do the following:

• Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
• Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
• Give and follow verbal and written instructions with attention to detail and accuracy.
• Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.
• Vision: see details of objects at close range.
• Coordinate multiple tasks simultaneously.
• Reach forward, up, down, and to the side.
• Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
• Lift up to 25 pounds.

Benefits

Dental, vision, health, and 401k

Salary range: $24.00-$27.00