Geauga Mechanical Company is a third-generation mechanical contractor serving Northeast Ohio since 1950. We are a single source for mechanical systems from design to installation to maintenance. We combine big city experience and expertise with small town service and values. Our people are what set us apart from our competition. Our philosophy is simple – we treat our employees and customers the way we’d like to be treated. We are in search of a CONSTRUCTION PROJECT ADMINISTRATOR to join our high performing and growing team.

WHAT YOU’LL DO:

· Build and maintain relationships with vendors and subcontractors.

· Negotiate with suppliers and subcontractors after project award and issue purchase orders and subcontracts. Ongoing management of purchase orders and subcontracts throughout construction process.

· Manage, track, and close vendor and subcontractor back charges.

· Ensure subcontractor and vendor insurance is current.

· Request equipment submittals from suppliers, perform internal reviews, coordinate revisions, and log submittal status in Sage Construction Management.

· Notify vendors when to release equipment and where to deliver, track equipment, and monitor delivery status.

· Manage Teamlink Portal in Sage Construction Management.

· Place orders at supply houses for foremen and project managers, including ductwork, piping, and equipment. Ensure adequate stock of sheet metal at all times, and regularly monitor pricing from vendors.

· Coordinate the rental, delivery, and pickup of equipment on construction projects at the direction of project managers. Review and approve monthly invoices throughout project.

· Schedule and prioritize incoming equipment and tool requests from the field to minimize any potential downtime.

· Manage company accounts with supply houses and online vendors. Negotiate strategic agreements detailing level of service including logistics, payment terms, returns, lead times, freight terms, ecommerce abilities, compliance issues, etc.

· Prepare and submit closeout documentation to vendors. Coordinate warranty setup with service department.

· Attend continuing education and professional development classes, conferences, and seminars.

· Manage Main Office Building maintenance and repair, including landscaping, snow plowing, renovations, furniture purchases, and preventative maintenance.

· Construction delivery vehicle management, including coordinating purchase, maintenance, and repair.

· Oversee productivity tracking reporting and ensure completion and communication to team.

WHAT YOU WILL NEED

· Customer service skills to interact professionally and positively with coworkers. vendors, subcontractors, and customers.

· High degree of professionalism, team orientation, and collaborative outlook.

· Flexibility, patience, punctuality, and accountability.

· High school diploma required. Bachelor’s degree in related field is preferred.

· High degree of skill in Excel, Word, Outlook, and Windows. Experience with scheduling and bidding software a plus.

· Knowledge of construction practices and labor costs in construction, plus a good knowledge of the uses and costs of materials.

· Ability to multi-task, including strong organizational skills, and attention to detail.

· Excellent verbal and written communication skills and with a process improvement-oriented mindset.

· Exceptional core values.

WHAT YOU WILL GET:

· Full-time, salaried position.

· Performance-based bonus program.

· Medical benefits.

· Paid time off and holidays.

· Generous 401k program.

· Cell phone allowance program.

· Comprehensive training program.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Chardon, OH: Relocate before starting work (Required)

Work Location: In person