Job Title: Conferences Resource & Travel Management Planner

Duration: 06-08 Months High possibility of extension

Location: Stamford, CT / Irving TX/ but Commutable distance ( Remote )

Rate-$20-$23 p/hr on w2

Bachelor’s degree required.

checking travel distance so important candidates are as local as possible to Irving Tx area or Stamford CT Area within 30 miles

Job Description:

About the role:

• The primary focus of this role is to support the Resource & Travel team processes and projects.
• This individual will manage the team inbox and will be responsible for responding to all emails and actioning resourcing / staffing changes and requests for stakeholders across the Conferences business.
• This person will be working in spreadsheets on a daily basis, including creating and updating formulas and creating reports to enable leaders to make informed decisions on resourcing / staffing for 40 global conferences per year.
• It is important for this individual to learn the role responsibilities of all functional teams.
• Partnering with their immediate team and key stakeholders across multiple teams, this self-starter should continually seek opportunities for improvement to help the Conferences organization evolve and scale effectively in a changing environment.

What you will do:

• Manage the Conferences Resource & Travel inbox, responding to email inquiries within 24 hours.
• Establish necessary flows of communication to Resource & Travel team while maintaining an organized inbox.
• Action requested changes across all tools and consistently escalating to manager when necessary.
• Maintain a strong line of communication with stakeholders, ensuring all emails and actions have been processed, information has been shared with affected teams, and following up with stakeholders when necessary.
• Independently and confidently communicate with senior-level executives to request information required to update tools or meet deadlines.
• Support with management of Conference Allocation and Conference Delivery Support List tools, ensuring data & formula consistency and accuracy across all tools and reporting.
• Partner with Logistics, Associate Registration, and Housing teams to communicate and expedite next steps for late changes / additions to conference resourcing.
• Create & maintain tools to support the Corporate Events team, providing a consistent approach for internal events staffing.
• Assist in identifying resources to fill staffing gaps when required, leveraging data from availability survey.
• Manage weekly ongoing travel approval process, tracking newly proposed associates and provide analysis by division for approval by manager.
• Partner with Resource & Travel team to provide support during bi-annual travel review process.
• Prioritize, improve, and manage multiple tasks in a data-driven, high-performance environment.
• Ability to travel up to 20% of the time.

What you will need:

• Bachelor’s degree required.
• 1-3 years’ experience in Travel Planning, Project Management, Conferences/Events or Consulting.
• Conference or event experience preferred.
• Exceptional oral and written communication skills; demonstrated ability to speak/write clearly and persuasively.
• Fully competent in Microsoft Office and Google, especially Excel and Google Sheets (ex. using v-lookups, pivot tables and formulas consistently).
• Exceptional collaboration skills with proven ability to build partnerships across lines of business.
• Ability to efficiently prioritize in a dynamic work environment.
• Consistent demonstration of integrity, collaboration, no-limits mindset, objectivity and delivery of results.
• Inquisitive, creative, and innovative with exceptional problem-solving skills and very strong attention to detail.