To serve as office manager for the GCCCA building ensuring the office functions efficiently and effectively and
providing clerical support for the entire program. The GCCCA Secretary supports and sustains a program culture
conducive to adult learning and staff professional growth.

Essential Functions & Responsibilities:

• Serve as secretarial support and office manager for the GCCCA program.
• Answering questions for staff and students, meet and greet public at front desk, problem solving for staff and students.
Support instructional staff by making copies as needed and enter attendance for KBOR
• - database and the partners that GCCCA serves.
• Performs secretarial duties including correspondence and schedules for supervisors and making travel arrangements/appointments. Prepares purchase orders, work orders, billings, deposits, and plots.
• Assists program director and coordinator on enrollment, professional development and program activities as needed.
• Maintain office supplies.
• Provide timely, accurate, professional administrative support.
• Performs other duties as assigned.

Performance Measurements:
1. To schedule and organize work to meet established deadlines.
2. To ensure that all correspondence is free of spelling, typographic and grammatical errors.
3. To keep all assigned files and records current and well organized.
4. To maintain a friendly, professional work environment and attitude when working with others.
5. Provide information to staff and students.
6. To provide timely, accurate, professional administrative support.
7. To keep relevant information confidential.
8. To resolve problems that have a significant impact on the overall goals of the department.

Knowledge and Skills:
Experience: Six months to two years of similar or related experience.
Education: A high school education or GED.
Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Work involves much personal contact with others inside and/or outside the college for purposes of giving or obtaining information, building relationships, or soliciting cooperation.
Other Skills: Strong interpersonal and communication skills. Exhibits confidentiality. Typing and calculator proficiency. Works independently with little or no supervision. Multi-tasks. Operates computer word processing program, graphic layout design and spreadsheet programs. Organizational skills. Problem solving techniques. Understanding of HIPPA and FERPA policies. Bilingual is a plus.
Physical Requirements: Use of computer terminal for prolonged period of time. See and read a computer screen, and printed matter with or without vision aids. Hear and understand speech at normal levels and on the telephone with or without hearing aids. Speak so that others may understand at
normal levels and on the telephone. Enter data into computer terminal/typewriter use standard office equipment and operate a telephone. Stand, walk, bend over, stoop, grasp, reach overhead, push, pull and move, lift and/or carry 0-35 pounds to waist height.
Work Environment: Employees in this position will be required to work indoors in a standard office
environment. Employee comes in direct contact with students, parents, teachers/staff and
public.