Description

A career at Galloway provides a unique opportunity to work in a highly collaborative, multidisciplinary environment. Our Full-Spectrum Approach™ to land development services offers all key design disciplines within one company, providing our team with a deeper understanding and appreciation for all aspects of the development process. From survey to land planning, civil engineering and comprehensive architectural design, our team brings a multidisciplinary mindset to every project. We enjoy daily interaction and coordination among our internal teams, which allows us to build relationships and understand project approaches across disciplines.

“Positivity,” “community” and “collaboration” are a few of the most commonly used words to describe Galloway in our employee surveys, and we think those words truly describe the attributes of our team. We continually strive to provide an exceptional environment that fosters our purpose of “enriching people’s passions.” We are honored to be repeatedly recognized through numerous awards that include Top Workplace USA 2021 and 2022; Denver Post Top Workplace 2018 – 2022; Denver Business Journal Best Place to Work 2019 – 2022, Zweig Group Top Firm to Work For 2020 – 2022, and Zweig Group Hot Firm 2021. 

We offer flexible work hours, a friendly and family-focused work environment, exciting projects, excellent compensation including cash bonuses, education assistance, and a complete package of benefits. We also believe in giving back to our community through numerous outreach events and volunteer activities.

About the Position

We are currently seeking a Licensing Coordinator to add to our team in Denver, Colorado. This is a fantastic opportunity for a skilled and passionate self-starter to work in a highly collaborative interdisciplinary office environment. The Licensing Coordinator is responsible for performing licensing duties for the Company. This includes maintaining the accounting system (Deltek), working with state agencies to ensure that our company and professional licensing is current and compliant, and acting as a general resource for licensing & affiliation related questions/issues. In addition, this person works with our Survey team to oversee the Company’s fleet of vehicles and track all equipment.

Responsibilities

· Maintains all technical licenses (corporate and personal) and expiration dates in accounting system of record (Deltek).

· Maintains repository of all licenses and affiliations, by city, state and/or discipline.

· Promptly supports and advises internal and external customers concerning compliance-related questions and issues, escalating inquiries to internal legal counsel, as necessary.

· Manages external, third-party registered agent, who also handles a limited number of Certificate of Authorization (COA) and Secretary of State (SOS) renewals.

· Responsible for Galloway’s fleet of vehicles, including tracking of maintenance and recalls, issuing fuel cards, and coordinating repairs.

· Collect inspections/inventory from Survey team on a quarterly basis and review for deficiencies.

· Tag and update tracking system when Survey equipment is purchased or disposed.

· Provide safety information to our external, third-party vendor on a monthly basis.

· Secure military badges for Federal projects.

· Fosters a compliance culture by communicating proposed regulatory changes and/or industry compliance-related matters to the appropriate stakeholders.

· Collaborates with support departments across the enterprise to facilitate the implementation and enforcement of policy and procedures.

· Supports and promotes the corporation by developing and maintaining relationships with federal, state, and local agencies on an ongoing basis.

· Maintains confidentiality and requires confidentiality of all staff.

· May perform other duties as requested, directed, or assigned.

Requirements

Education

· High School Diploma or equivalent work experience required.

Experience

· Two plus years of prior administrative experience.

· Prior licensing experience preferred.

Qualifications

· Professional and proactive approach to work, problem solver

· Strong organizational skills, concern for quality and accuracy

· Excellent communication skills

· Excellent time management skills with a proven ability to meet deadlines.

· Strong analytical and problem-solving skills.

· Willingness to learn and embrace new technology is essential.

· Customer service focused

· Highest degree of integrity

· Ability to function well in a high-paced and at times stressful environment.

· Proficient with Microsoft Office Suite or related software.

The estimated starting salary pay range for this role is $45,000-$60,000

Health & Wellness

• Health Insurance – We offer comprehensive health-care benefits for individuals and families through Cigna Health Insurance, with the choice of two plan options.
• Dental Insurance – We cover 100% of the monthly dental insurance premium for a staff member and 50% of the premium for their family.
• Vision Insurance – We cover 100% of the monthly vision insurance premium for a staff member (family members can be added on for dollars a month).
• Hearing Aids are covered at deductible/co-insurance for in-network plans.
• Health Reimbursement Arrangement – Galloway-supported assistance in offsetting costs of high-deductible healthcare plan option.
• Short and Long-Term Disability – We cover 100% of the long-term and short-term disability premium.
• Life Insurance – We cover 100% of the premium for a life insurance policy that is equal to the annual salary.
• Employee Assistance Program – Confidential guidance and resources for employees and immediate family members. Galloway covers 100% at no charge for the employee.
• ThrivePass Wellness Savings Account – Company-provided funds can be used for a wide variety of personal health and fitness-related reimbursements.
• Flex Spending Account

Compensation

• This role is eligible for “pay for performance” bonuses beyond base pay. 
• 401(K) Plan – Additionally, we contribute a profit-sharing bonus to each individual’s plan, based on total compensation.
• Tuition Assistance
• Flexible Work Schedule During Core Hours – Includes opportunity to flex extra hours worked.
• Generous Paid Time Off
• 8 Paid Holidays Per Year
• 8 Paid Volunteer Hours Every Year
• Identity Theft Protection – We cover 100% of the monthly premium for the employee and family plans can be added for dollars a month.
• Anniversary Bonus Program Starts at 5 Years
• Relocation assistance 

Growth & Mentorship

• Structured Mentorship Program
• Annual Growth/Performance Reviews
• Diversity Groups – Check out the “About” section on our website to learn more about our diversity initiatives!

Galloway & Company, Inc. does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.