Opportunity Details

Planning Administrative Associate

JOB-10041753

Anticipated Start Date

June 03, 2024

Location

Mobile, AL

Type of Employment

Contract Hire

Employer Info

Honesty, Integrity, and Courage are the foundations for our client, but innovation is their passion. Their unique global footprint and inclusion policies are the guiding principles for providing a better life for everyone through their essential products.

As an employee for our client, you can make a global difference.

Job Summary

For those interested in Planning Administrative Associate role, then this is the perfect job for you. This position requires to have a strong Procurement background- purchase orders / writing SOWs / managing vendors and parts / contracts / fixed bids / accruals, etc.

Job Description

• Enter requisitions on behalf of mill support team for MRO, services, capital equipment and operating supplies.
• Work with Mill Stores team to transport parts and equipment to final location in the Mill
• Secure parts staging areas in the mill and stage parts for capital projects
• Reconcile bill of materials (BOMs) to part received prior to installation to ensure all parts received
• Work with appropriate procurement personnel to help expedite parts, find alternate parts, submit invoices and address any service issues
• Ensure contractors scheduled to come on site are approved in the ISN system and work with them to address any issues prior to arrival date.
• Complete contractor safety orientation with contractors prior to starting a new job
• Work with appropriate procurement personnel to proactively vet suppliers by category following procurement processes and procedures to ensure supply continuity at the Mill level
• Pull daily report of parts pulled from Stores to ensure warranties are executed as available
• Work with Mill host to complete contractor evaluations after completion of a job
• Complete capital project Project Spend Report (PSR) monthly to forecast spending and budget
• Work with Mill Finance manager to forecast monthly expense spending
• Implement Mill cost controls to ensure cost center owners approve spend before requisitioning

Skills Required

• Coupa systems experience is a MUST, SAP experience is highly preferred but not required (ideal candidate would have both)
• Excellent communication and interpersonal skills
• Ability to work with or experience in a Procurement / Purchasing role, preferably experience in a Mill location
• Experience writing scope of work (SOW)
• Understanding of different types of purchase contracts (T&M, Fixed Cost, GMax, Cost ) and when to use each type
• Knowledge of how to read a bill of materials and validate parts received match
• Experience working with vendor front offices to resolve issues (safety training, invoicing, quality of services, etc)
• Coupa systems experience is required, SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
• Ability to work with a variety of mill functions (engineering, maintenance, operations)
• Ability to work with corporate functions (US and International)
• Basic understanding of finance principles (authorized, committed, spent, NPV, ROI)

Additional Requirements

• Position is located ONSITE- either 7am-3pm or 8am-4pm, Monday-Friday. (position goes until the end of 2024, if contractor performs well there is a chance for them to be extended an additional 6 months)
• We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Last updated : 2024-05-21