Description

KEXP is an independent radio station and music discovery nonprofit based in Seattle. In March of 2024, KEXP launched a broadcast in the Bay Area, via 92.7 FM. This represents a deep investment in KEXP’s brand of human-centered music curation and a belief that music has the power to transform lives and connect people across all boundaries. To support this Bay Area expansion, KEXP is hiring three positions in philanthropic giving and sales efforts in the region. 

Position Summary: The Advancement Coordinator provides administrative support and project coordination to the newly formed KEXP Bay Area fundraising team and other KEXP Bay Area team members. This position is responsible for ensuring that the team has the necessary information and tools and is well-positioned for success in its execution of building relationships with, soliciting gifts from, and stewarding donors and clients in the Bay Area. This position will also be responsible for coordinating engagement, stewardship and cultivation events as necessary, requiring both independent and collaborative work with teams in Seattle.

Essential duties include, but are not limited to:

• Provide project coordination and management for projects and events working both independently and collaboratively with other KEXP teams when required. 
• Create presentations, reports and proposals for external audiences, including the Board of Directors, volunteer committees, donors and business support clients.
• Ensure the Bay Area fundraising team has the systems and tools in place to successfully complete the annual fundraising plan designed to steward major donors and business support clients, cultivate new donors and partners, and support the overall mission.
• Ensure the coordination of deliverables across teams including communications, stewardship, and donor research; create detailed briefings in preparation for leadership donor cultivation and stewardship events. 
• Collect and present data for meaningful relationship management, donor engagement and pipeline development.
• Provide logistical support for stewardship and cultivation activities as it relates to major donors, coordinating efforts with the Leadership Giving Team when needed.
• Proactively prioritize, schedule, and confirm on-time completion of action items and deliverables for both internal and external constituents on behalf of the Director of Advancement, Bay Area, including the development of a system to prioritize and manage correspondence with key stakeholders; responds on behalf of the Director when appropriate.
• Assist Bay Area fundraising team with budget management by tracking purchases, preparing expense reports and payment requests for budget manager approval, and maintaining other financial documentation as required.
• Prepare visit materials and logistics for advancement visits and activities.

General Organizational Responsibilities:

• Maintains thorough understanding of KEXP organizational policies, including employee handbook, procedures, expense reporting, and payroll submission; follows policies and leads by example. 
• Actively participates in our culture of philanthropy, which honors the important role our donors, volunteers, business and community partners play in the life of KEXP. Collaborates across teams and departments to steward donors on behalf of KEXP and actively seeks opportunities to integrate philanthropy into their role within KEXP operations, programs, and projects.

Supervision Received: Position reports to Director of Advancement, Bay Area

Supervision Exercised: Directly supervises Advancement volunteers and interns as needed 

Requirements

Education & Experience: Bachelor’s degree and two or more years of experience in office or executive management and/or other related professional experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

Position Qualifications:

• Demonstrated knowledge of fundraising principles and practices.
• Demonstrated familiarity with standard office administrative practices and procedures, including the proficient use of standard office equipment.
• Demonstrated proficiency with Microsoft Office suite, including Outlook calendar management.
• Ability to take and transcribe meeting notes into accurate, complete minutes.
• Must be able to work an irregular schedule, evenings or weekends as needed, and additional hours during peak times, as required.
• Outstanding attention to detail and a high degree of accuracy. 
• Commitment to maintaining confidentiality. 
• Ability to take initiative and use independent judgment within established policy and procedural guidelines.
• Strong self-motivation in carrying out responsibilities, organizing and prioritizing multiple tasks, and meeting deadlines.
• Ability to flex communication style to multiple cultural environments.
• Experience building community and conducting outreach on behalf of an organization.
• Experience incorporating the perspectives of multiple communities, including communities of color, in the consideration of impacts and outcomes of a decision-making process. 
• An understanding of the concepts of institutional and structural racism and bias and their impact on under-invited communities, either through lived experience and/or training and education.
• Commitment to advancing justice and equity in the arts with a passion for community building.
• Excellent interpersonal, presentation, relationship-building, and communication skills - both written and verbal - for a wide variety of audiences, specifically racially, ethnically, and socioeconomically diverse communities. 
• Demonstrated ability to work effectively in teams, as well as provide consistent, high-quality service to a wide variety of internal and external constituents and adapt communication style to multiple cultural environments.
• Demonstrated ability to maintain grace under pressure, especially while working in a demanding work environment with regular interruptions and competing priorities.
• Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation, and react positively to change and conflict resolution. 
• Deep knowledge, appreciation for, and understanding of KEXP programming and mission. 
• Ability to embody the community-oriented spirit of KEXP to both internal and external constituents.

Physical Requirements: Long periods of being in a stationary position; operating a computer and other office equipment; frequently moving to/from various work areas; frequently communicating by phone and email; frequently remaining in a stationary position during meetings, discerning meeting content, expressing oneself, and exchanging accurate information; frequently moving to/from off-site meeting and/or event locations; occasionally moves supplies and/or equipment weighing up to 20 pounds.

Working Conditions: Primary location in home office environment, with frequent meetings and event attendance at a variety of off-site locations. This position is eligible for up to 100% remote work, with an expectation of in-person availability for key business needs, fundraising drives, and events. This position must reside in the Bay Area.

Compensation & Benefits: This full-time, non-exempt position is paid $34 - $36 per hour, depending on experience. KEXP also offers a generous benefits package which includes medical/dental/vision coverage (premiums 90-100% employer paid), retirement plan with matching, vacation starting at three weeks per year plus holidays and sick leave, parental leave, and much more.

KEXP is committed to creating a diverse, inclusive, and empowering workplace. We believe that having staff, interns, and volunteers with diverse backgrounds enables KEXP to better meet our mission and serve music-loving communities around the world. We recognize that opportunities in radio and other creative industries have historically excluded and continue to disproportionately exclude Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, and LGBTQ people. We strongly encourage all interested individuals to apply.

To apply, please submit your resume, a cover letter, and answer the screener questions. If you experience technical difficulties with your application, please email jobs@kexp.org for assistance.