Position Summary

Anticipated Hiring Hourly Range: $17.00 - $20.50 per hour
The Program Assistant reports to the Dean for the School of Arts and Sciences. This position plays a crucial role in providing administrative support to the program. It is responsible for the day-to-day operations of the office which include providing administrative support to the program directors and implementing administrative tasks.

Essential Functions

Culture:

• Be in agreement with the university's Confession of Faith, found here, have a personal commitment to Jesus Christ as Savior and Lord, be active in the life of the church, and live a life consistent with a commitment to the Lordship of Christ.
• Embrace the mission, vision, and values of Fresno Pacific University.
• Be Christ-centered in all areas while working with staff, faculty, students, and or any person or organization in the course of representing the University.
• All FPU employees are called to exercise the gifts and calling of God through their daily life and role here at FPU. As ministers to students and other employees in daily life, FPU employees seek to embody the ideals laid out in the FPU Idea.
• A steadfast commitment to the "The Fresno Pacific University Idea" and agreement to support its ideals and practices while employed by the University.

• Provide administrative support for search committees by scheduling meetings, making arrangements for candidates (zoom or in person), ensuring committee members have access to materials, etc.
• Create, provide, and process agreements for adjunct faculty; All agreements should be processed one week before classes start.
• Provides initial training on various systems to adjunct faculty.
• Be the point of contact for adjunct faculty and direct them appropriately.
• Adjunct payout processing.
• Collect, place, and monitor book orders.
• Prepare invitations, manage logistics, and take minutes for the program.
• Monitor course enrollments and alert faculty and leaders about the need to add or cancel classes.
• Maintain and create course class offerings in Colleague for each semester.
• Initiate payments, track receipts, and reimbursements.
• Support faculty in the organization and implementation of student events and activities.
• Initiate maintenance requests as needed.
• Order office supplies for programs when needed.
• Support accreditation processes.
• Retrieve and sort departmental mail.
• Travel to various regional sites as needed.
• Process IDEA Evaluation Summary Report
• Assist and attend academic events.
• Complete tasks timely with work that is comprehensive, complete, and accurate.
• Communicates clearly, listens attentively, and seeks to understand others.
• Collaborates productively with colleagues of varying skillset.
• Other job duties as assigned.

Qualifications

Qualifications:

• One to two years of office experience minimum, including Microsoft 365 programs.
• Excellent Customer service
• Willingness to assist in various tasks as they arise.
• Able to complete confidential tasks.

University Information

Environmental Conditions:

• Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least eighty percent (80%) of the time.
• Frequent computer use at a workstation, up to eight hours per day.
• Frequently work at a fast pace with unscheduled interruptions.
• Drive personal or University vehicles to appointments.
• Public contact position requiring professional apparel, personal hygiene, and grooming.

• This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events.
• While performing the duties of this job, the employee is regularly required to: remain in a stationary position 80 % of the time, be able to move about inside the office to access file cabinets/office machinery etc., operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents.
• Reasonable accommodation for those with disabilities will be provided in accordance with law.

Fresno Pacific University offers a wide range of affordable benefits that includes medical, dental, and vision coverage. As well as, a 403(b) retirement plan, life insurance, and a number of unique unviersity benefits. Please visit www.fresno.edu/visitors/human-resources and you may review our current Holiday Calendar.
For any benefits questions, please email us at hr@fresno.edu.