Fremont County School District Number 25

Riverton, Wyoming

Special Services Secretary

Qualifications:

1. High School graduate or equivalent 
2. Computer skills necessary to compile data and inventory files
3. General Office Skills

Reports To: Director of Special Services

Job Goal: To provide Resource Services and materials to District Special Education Staff.

Performance Responsibilities:

1. Clerical assignments including, but not limited to, filing, record keeping, word processing, and data entry. 
2. Perform such office duties as answering and taking phone messages, directing visitors, etc.
3. Tracks Special Education staffing by building and position.
4. Responsible for creating Requisition Forms for Special Education Staff. 
5. Prepares and maintains the SPED budget, including; processing purchase orders and related documentation, monitoring expenditures including the federal programs six B credit card for local purchases.
6. Ensures budget records are in the system in order to be reported to the Board.
7. Processes and keeps accurate records of materials received by organizing purchase orders in binders.
8. Keeps updated documentation on Indicator 8.
9. Helps the Director prepare 401, single cost objectives, annual request to purchase documents, and annual budget requests
10. Assists in the creation of contracts for purchasing services, tuition, tutors, and instructional services. 
11. Maintains time and effort logs 
12. Maintains social security documentation and provides as requested by the Social Security Administration
13. Processes special education staff professional learning opportunity requests (registration, travel, ect.) as approved by special services administration 
14. Maintains files for professional development including First Aid, CPR, local, state and national training, time schedules, program and travel.
15. Keep current records of surrogate parents and confidentiality statements
16. Performs other related duties within the scope of the secretary position as assigned.