Compiles and maintains verified accounts payable/receivable records. Reconciles statements and issues payment to vendors. Records payments to customer accounts and maintains accounts receivable records. Takes appropriate collection action on accounts more than 30 days old. Reconciles and deposits all monies received by the dealership.
Essential Duties include the following. Other duties may be assigned.
Checks all vouchers and obtains appropriate payment approval.
Prepares accounts payable checks.
Posts all open items in accounts payable on a daily basis.
Prints all accounts payable reports and maintains all accounts payable files.
Reconciles statement and the ledger making sure that payments are consistent with dealership schedules.
Reconciles cash schedule.
Communicates cash requirements for payable dates to the office manager.
Audits freight bills against freight inquiries.
Analyzes vendor accounts.
Answers all vendor inquiries.
Assists in monthly closings.
Prepares analysis of accounts, as required.
Assists with accounts receivable and special projects, as necessary.
Maintains a professional appearance and a neat work area.
Reconciles and deposits service and parts receipts, including charge cards, on a daily basis.
Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature.
Enters finalized cash receipts and updates accounts receivable ledger by customer.
Files all cash receipt records, check stubs, and bank receipts.
Prepares cash deposits and fills out the cash control sheet daily.
Reconciles statements and follows up collections as necessary.
Prepares accounts receivable statements monthly.
Performs background checks on credit applications. Gives approvals for current charges.
Processes daily credit card deposits.
Researches and processes charge backs, returns, and bad checks.
Answers accounts receivable phone calls and follows up on inquiries.
Updates customers' account information.
Posts fuel credits on a daily basis and reconciles the fuel schedule.
Cross-trains others for this position as directed by management.
Fills in for other administrative positions as needed and directed by management.
EDUCATION and/or EXPERIENCE
• Two to four years related experience and/or training; or equivalent combination of education
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