Salary assigned will be commensurate with experience.

The Records Management Coordinator is responsible for the overall implementation and maintenance of Fort Pierce Utilities Authority’s document management and record retention program in accordance with local, state, and federal records management rules, regulations and statutes. Work includes coordinating records management and retention with all departments, responding to and filling public records requests, and training employees within all departments regarding the Fort Pierce Utilities Authority’s records retention program. This position reports directly to the HR & Risk Manager. 

NOTE: There are also secondary functions that the employee will be required to perform.

Five (5) years of related experience in traditional and electronic records management field. Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, or other related area of study is desirable. Experience in the use of Microsoft Office is essential, demonstrated by achieving a score of at least 70% in basic Excel, 80% in basic Word, and 70% in PowerPoint.

When considering new job applicants, a comparable amount of training and experience may be substituted in lieu of some of the minimum qualifications. The ideal candidate will have experience in the oversight and/or direct participation transitioning from a paper environment to a digital environment and understands the nuances involved in the transition including how to maintain digital record management for a governmental agency.

Must possess:

• Ability to incorporate and employ on a continuous basis: initiate change, creativity, collaboration, pride and accountability.
• Thorough knowledge of electronic data and document lifecycle management software, systems and techniques.
• Thorough knowledge of traditional records lifecycle management systems and techniques.
• Knowledge of Florida’s public-sector records management laws.
• Knowledge of Florida’s Public Records laws.
• Advanced-level skill in the use of standard and specialized office computer equipment and software applications.
• Strong analytical and research skills, attention to detail. ability to ascertain priorities and meet deadlines and objectives.
• Ability to integrate existing systems, processes and practices with new technology to create best management practices. 
• Ability to communicate clearly and concisely, both orally and in writing, to include public speaking and the ability to develop effective proposals, policies and procedures.
• Ability to interface and communicate with vendors, consultants and other City, County and State agencies effectively and efficiently.
• Ability to exercise judgment and discretion in applying and interpreting organizational rules, regulations, policies, and procedures.
• Ability to conduct organizational and operational evaluations and suggest alternate solutions when appropriate.
• Ability to think and communicate strategically and analytically.
• Ability to make recommendations and to use resourcefulness and tact in solving problems.
• Ability to establish and maintain effective working relationships.
• Strong leadership and managerial skills, to include team building, mediation and motivational skills, with the ability to maintain effective working relationships.
• Ability to act as lead worker or supervisor for processes or projects, and/or on teams as assigned, planning, organizing, motivating and directing the work of subordinate personnel and team members. 
• Ability to perform high-level, responsible, professional, administrative and managerial work, with limited supervision, overseeing the Records Management program for FPUA.
• Ability to provide internal/external guidance and customer assistance via all forms of communication.