Qualifications:

• High School Diploma supplemented by one to two years of administrative support and/or bookkeeping experience or a combination of education, training, and experience that provides the required knowledge, skills and abilities.
• Training and/or experience with Microsoft Office programs, Internet usage, and other accounting or database software programs preferred.
• Working knowledge of basic office procedures and the operation of common office equipment and machines.
• Knowledge to create financial transactions and experience in accounts payable, invoices, reconciliations, and payroll procedures desired
• Ability to communicate and work well with others.

Reports to: Principal

Performance Responsibilities:

• Prepare, analyze, and reconcile financial accounting reports and data for review by School Principal and District Administration.
• Comply with local, state, and federal government reporting requirements.
• Maintain an orderly accounting filing system.
• Process a variety of forms and reports to ensure proper and complete accountability of funds. Examine and check documents for conformity with District Policies.
• Counts and receipts monies received, including fines, fees, dues, annual sales, vending machine sales, student activity fund raiser proceeds, etc.
• Prepares and enters purchase orders in District iVisions accounting software program.
• Collects and maintains receipts for school purchasing card transactions and timely codes expenses in Bank of America Works program.
• Conduct periodic, at a minimum monthly, reconciliations of all school general ledger accounts to ensure their accuracy.
• Review variances from the budget and report significant issues to administration
• Tags and monitors school fixed asset additions and deletions.
• Reconciles Aesop program for substitute pay to teacher absences, and collects/submits monthly classified employee timesheets, with principal approval, to district office payroll department.
• Monitors office and teacher supply levels and reorders as necessary.
• Receives deliveries of material and verifies against purchase orders.
• Performs various administrative support duties including answering telephone, distributing mail, typing, filing, copying, etc.
• Operates and coordinates the maintenance of a variety of equipment including, but not limited to, telephone, computer, printer, typewriter, calculator, copying machine, duplicator, intercom, laminating machine, postal scale, vending machine, etc.
• Interacts and communicates with principal, assistant principals, co-workers, teachers, students, parents, service and repair technicians, postal/delivery personnel, volunteers, general public, etc.
• Performs varios administrative support for principal.
• Participates in in-service training programs offered.
• Performs other duties as assigned.

Terms of Employment: 240 days per year, 7 hours per day (excluding ½ hour unpaid lunch), NonExempt.

Salary: S3 FMSD Salary Schedule

Evaluation: Performance of this job will be evaluated annually in accordance with provisions of the board’s policy on evaluation of non-certified personnel.