Position Title : Office Services / Hospitality Associate

Are you ready to be the heartbeat of our Dallas office? As our Office Services / Hospitality Associate, you'll play a pivotal role in ensuring smooth day-to-day operations and creating an exceptional experience for both internal and external clients.

We're seeking a detail-oriented individual with a positive attitude and a knack for teamwork to join our dynamic team.

Key Responsibilities :

Office Services and Hospitality (50% of time) :

• Take charge of ordering and distributing office and kitchen supplies to keep our workspace fully stocked.
• Maintain the cleanliness and organization of kitchens and conference rooms to ensure they are welcoming spaces.
• Skillfully set up meeting rooms to facilitate seamless gatherings.
• Handle incoming and outgoing mail efficiently and accurately.
• Assist in arranging new employee desks and offices to ensure a smooth onboarding process.
• Provide backup support for IT meeting set-up services to keep technology running smoothly.
• Act as the liaison with vendors for facilities and building needs, ensuring our office runs like a well-oiled machine.
• Embrace any additional duties as assigned, contributing to the overall efficiency of our office operations.

Essential Job Functions :

• Serve as the primary point of contact for incoming calls, demonstrating excellent communication skills.
• Maintain the cleanliness and organization of kitchen areas throughout the day, ensuring a pleasant environment for all.
• Regularly organize office supply areas to optimize efficiency.
• Fulfill copy job requests promptly and accurately, supporting staff and attorneys in their tasks.

Qualifications and Experience : Preferred Qualifications : Ideally, you have at least 3 years of experience in an office environment or other hospitality role, coupled with strong communication skills.

Education : A high school diploma is preferred, while college coursework is advantageous but not mandatory. Computer / Software Knowledge : Proficiency in Microsoft Office and Adobe software is essential for success in this role.

Work Environment : You'll be based in our bustling Dallas office, working mostly indoors with minimal exposure to hazards.

Physical Demands :

• Lift packages weighing up to 50 lbs with ease.
• Operate rolling hospitality trays and dollies efficiently.
• Be comfortable with prolonged periods of sitting and standing.
• Engage in various physical activities such as walking, reaching, bending, and keyboarding.

Join us in shaping a welcoming and efficient office environment where every detail matters. Apply now to become a vital part of our team!

Last updated : 2024-05-15