Job description

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Monday and Fridays are Open to work in either of our 3 locations. Lake Mary, Oviedo, S. Orange Ave.

Tuesday, Wednesday and Thursday: are for the Lake Mary location at 4106 W. Lake Mary Blvd.

*Position still requires traveling If needed to either of our offices. *

Lake Mary, S. Orange Ave, and our Oviedo location.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Ensure getting patient demographics updated correctly.
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Order front office supplies and keep inventory of stock
• Calling patients to schedule or reschedule appointments.
• Assisting with phones calls that come in.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
• Checking out the patients, scheduling follow up appointments and properly billing patient prior to their exiting.
• Reviewing Medical record requests and completing the requests.

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Ability to multi-task.
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you available Tuesdays and Wednesdays 7:00am-4:30pm?
• Are you available Monday, Thursday, Friday 7:45am-5:00pm?
• Able to travel to all of our three locations: Oviedo, S. Orange Ave, Lake Mary.

Experience:

• Front desk: 1 year (Preferred)

Work Location: In person