We are a small family law firm looking for a legal admin. Our preference is to hire someone full time, but we are open to candidates who cannot work full time but are looking for 25 - 30 hours per week. This could be a good opportunity for those with school-aged children.

All applicants should have at least some experience managing an office, but our ideal candidate has prior experience managing a law firm and is looking for a long-term employment opportunity. Must be well-versed in Microsoft Office, and Adobe Acrobat Pro DC. Familiarity with Clio billing software, attorney portal, and e-file system is a plus, but we are willing to train the right candidate. Applicants should be personable, and have the ability to interact with clients struggling through difficult family law matters in a compassionate and sensitive manner.

Daily/weekly tasks include:

• Managing firm calendar and various deadlines;
• Creating and updating both computer and hard-copy client files;
• Making and receiving phone calls to clients, opposing counsels, court personnel, experts, etc., and sending, receiving, and distributing mail;
• Managing firm bank accounts;
• Keeping office organized; and
• Assisting attorneys and paralegals with miscellaneous matters

Additional job duties to be performed as needed:

• Logging payments from clients and ensuring that IOLTA accounting is done in accordance with BBO guidelines;
• Preparing and sending monthly bills to clients as well as sending retainer requests;
• Managing client intake process including conflict checks, preparing Client Fee Agreements, and sending retainer information to clients;
• E-filing pleadings, requesting court audio, and looking up cases on attorney portal;
• Paying any extraordinary bills that are not on auto-pay;
• Ordering supplies when needed;
• Arranging couriers, constables, and court reporters when needed;
• Handling paperwork for new employees and managing employee benefits and payroll;
• Communicating with vendors;
• Uploading necessary documents to bookkeeper each month;
• Running errands as needed;

Full time employees have the option to enroll in our health insurance plan (no deductible or waiting period), our dental insurance plan (no waiting period), and our retirement plan (401k matching at 100% of employee contribution up to 3% gross income - and 50% of employee contribution between 3 - 5% of gross income - eligible to enroll in January or July after one year of employment). Paid vacation and sick leave is offered as well as paid time off for all court holidays.

Mileage reimbursement is also provided for running errands.

Salary commensurate with experience. For full time employees, the range would be $50k - $65k per year. For part-time employees, the hourly range would be $25.00 - $32.00 per hour.

No phone calls, please. All communications should be through Indeed.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• law firm management: 1 year (Preferred)
• Administrative/office manager: 1 year (Required)

Work Location: In person