Description

Job Family: Patient Services

Department: Medical Reception

Reports to: Medical Reception Manager

Classification: Non-Exempt

Status: Full Time (40 hours/week)

Schedule: Variable hours and days (including occasional Saturdays)

Our Mission

We pursue excellence in the delivery of professional, compassionate, and complete eye care.

Our Values

• Empathy | Understand others’ feelings and perspectives.
• Extend Grace | Show kindness, compassion, and understanding.
• Desire to Help People in Need | Strong sense of social responsibility.
• Wants to Work | Perform your job to the best of your abilities.
• Invest in Yourself | Never stop learning.
• Benefit of the Doubt | Foster positive relationships and interactions.

Position Summary

A successful Medical Receptionist (MR) is responsible for actions that support and safeguard the Fogg Remington EyeCare (FRE) Standard of Patient Care. As an MR, you will juggle multi-tasks simultaneously and regularly complete ad hoc projects. The workday goes by quickly, and no two days are exactly alike. The MR should be committed to the Company’s strong learning culture and creating a positive patient experience. The MR is a vital healthcare team member who provides administrative support to ensure the smooth operation of the office. The primary responsibility of a MR is to greet patients, ensure timely check-in/registration, verify demographic and insurance information, process financial transactions, schedule appointments, and perform various administrative duties.

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES

• Greet patients and welcome them to our facility.
• Answer and direct phone calls and messages promptly and professionally.
• Collect and verify patient information, including demographics and insurance details.
• Enter patient information and insurance details into electronic medical records (EMR) systems.
• Check patients in and out
  in a timely and accurate fashion.
• Schedule patient appointments.
• Verify insurance eligibility and obtain authorizations for procedures and tests.
• Collect co-pays and balances, process payments, and reconcile accounts.
• Explain exam charges, services, and treatment plans to patients.
• Dispense contact lenses and eyewear.
• Perform all duties related to opening and closing the office.
• Provide administrative support to medical staff, such as photocopying, faxing, and ordering supplies.
• Manage medical records, including filing, scanning, and transferring files as necessary.

Additional Requirements

• Cross-train in relevant/related functions and roles as necessary, and assist/train other staff in related functions as needed.
• Has not been sanctioned or excluded from participation in federal or state healthcare programs by a federal or state law enforcement, regulatory, or licensing agency.
• Maintain confidentiality by safeguarding ePHI and demonstrating HIPAA compliance to our patients.
• Ensure that HIPAA privacy policies are clearly understood and followed.
• Present a positive view of FRE to the community.
• Protect company assets.
• Support all co-workers and treat them with dignity and respect.
• Support the team to reach common goals.
• Will be able to think and act quickly and efficiently in emergencies.
• May drive on company business.
• Comply with all FRE policies and procedures, including but not limited to workplace safety, reporting work-related injuries, Infection Control, and preventing potential safety risks for staff, clients, and others.
• Punctual and regular attendance is an essential responsibility of each employee at FRE. Employees are expected to report to work as scheduled, on time, and prepared to start working. Employees also are expected to remain at work for their entire work schedule. Late arrival, early departure, or other absences from scheduled hours are disruptive and must be avoided.
• Other duties as assigned. Please note that this job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities required for the employee. Duties, responsibilities, and activities may change at any time, with or without notice.

EDUCATION AND EXPERIENCE

Education

• Required: Possession of a high school diploma or GED.
• Preferred: Successful completion of a Medical Assistant or comparable program.

Experience

• Although previous experience as a Medical Receptionist or other front office/reception role is ideal, healthcare, hospitality, and retail experience are also assets.
• Previous sales experience or business administration training is desirable. At least two years of experience as an administrative assistant or similar is a plus.

Knowledge, Skills, and Abilities

• Good interpersonal skills and the ability to communicate effectively with different audiences.
• Intermediate to advanced phone skills; able to effectively relate via the telephone and in-person to serve the needs of Clinic patients/clients/visitors in an efficient and productive manner.
• Strong written and verbal communication.
• Ability to gracefully assist unhappy customers.
• Ability to interact and work effectively with co-workers, clients, guests, volunteers, and others.
• Well-spoken and polished demeanor.
• Cultural sensitivity and demonstrated ability to work with diverse people groups.
• Attention to detail requires a high level of accuracy and attention.
• Time management and organizational skills: Prioritizing tasks, meeting deadlines, and staying organized.
• Problem-solving skills: Analyzing complex problems, developing creative solutions, and making sound decisions.
• Proficiency with Microsoft 365 (Microsoft Word/Excel/Outlook).

WORK ACTIVITIES, STYLES, AND REQUIREMENTS

FRE Standards of Patient Care

• Respect: Treat all patients with respect and dignity.
• Communication: Communicate clearly and effectively with patients and their families.
• Safety: Ensure the safety of all patients and staff.
• Quality: Provide quality care and services to all patients.
• Privacy: Respect the privacy of all patients and their families.
• Accessibility: Ensure all patients can access the care and services they need.

Environmental Conditions

• Indoors in a typical office environment approximately ninety-five percent (95%) of the time.
• Frequent computer use at the workstation for up to two hours.
• Frequently work at a fast pace with unscheduled interruptions.
• May occasionally move (walk or drive) from one work location to another.

Physical Demands

• Use one or two hands to grasp, move, handle, control, feel, and assemble objects, tools, or controls.
• Use fingers to grasp, move, or assemble very small objects.
• Ability to walk, sit, stand, stoop, crouch, and climb stairs.
• Ability to move and lift up to 10 pounds.
• See the differences between colors, shades, and brightness.
• Visual Acuity (Far/Near).
• Regular and Consistent Attendance.

Changes: This job description will be updated if duties and responsibilities change significantly. Job functions are subject to modification based on business necessity.

ADA/FEHA: Fogg Remington EyeCare will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

EEO: Fogg Remington EyeCare is an equal-opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.