The Event and Sponsorship Coordinator is responsible for providing assistance to Learning and Business Development teams in the administration of events and fulfillment of exhibit, sponsor, and advertising deliverables: including the maintenance of administrative records for learning events, securing of Department of Business and Professional Regulation (DBPR) approvals for educational events, exhibitor and sponsor communications, and deliverable status tracking.

Essential Job Functions

• Oversees deliverables for all sponsors and corporate partners. Monitors and tracks deliverables, follows-up on outstanding items, seeks sponsor approval and works with appropriate vendors to finalize.
• Assists with the creation of sponsor surveys and compiles requested information to include in post-event reports.
• Works with marketing in obtaining pricing and securing sponsored promotional items such as attendee bags, notebooks, etc.
• Works closely with staff and vendors on various projects as assigned.
• Responsible for ensuring sponsors receive all items included in their contracts.
• Requests and maintains all sponsor logos, web URL’s, graphics, etc. for signage, communications, and onsite implementation.
• Communicates sponsor logistics and deadlines for all events to sponsors, tracks deliverables, and follows up on outstanding items.
• Audits reports for non-payment or missing information pertaining to sponsors, advertisers, and corporate partners.
• Responsible for submission of session credits for all conferences and shows to the DBPR.
• Responsible for multiple miscellaneous tasks including: keeping inventory of meeting supplies
• Prepares conference closeout materials for shipment to conference site including all necessary on-site information for each participant, (where applicable), speaker and committee member; a class roster; and any extra material needed by the on-site manager for use at the conference.
• Responsible for completion of assigned event reconciliations.

Education Requirements

Graduation from high school or an equivalent certificate and four years of general administrative experience, or an equivalent combination of training and experience.

Experience and Competencies

Knowledge of: general administrative office environment practices including filing, proofing, basic grammar, and correspondence formatting; basic bookkeeping principles, event and trade show planning, database application, and CPE operations policies and procedures.

Skills in: telephone etiquette, word processing (including mail merge), and data entry and retrieval.

Ability to: communicate effectively both verbally and in writing; prioritize work tasks efficiently, and perform multiple tasks.

Essential Physical Skills:

This position operates in a professional office environment and will need to occasionally move about inside the office to access office equipment. The person in this position must be able to operate and drive a vehicle during the regular business day including after regular business hours. This is a largely sedentary role with prolonged periods of sitting in a vehicle while driving, sitting at a desk, working on a computer, and using the telephone. Occasional lifting of up to 15 pounds. The person in this position frequently communicates with others via telephone, video conferencing, and uses computer application messaging, such as Microsoft Teams. The employee must be able to work in the primary workplace location to ensure appropriate cooperation and collaboration with coworkers in an in-person capacity to best ensure support to the Association’s membership.
Job Benefits:

Reasons You Should Join Our TEAM!

We respect your life inside and outside of the organization. We foster a flexible, supportive environment that empowers our team members to reach their professional potential and prioritize their personal happiness. We strive to bring in individuals who are looking to build on our legacy with people who put the team first.

Our future-focused leadership is transforming how professional associations deliver on their mission. Through innovation, communication, and collaboration, we’re helping shape the future of the CPA profession. By identifying and maximizing our individual talents, we’re ascending to heights we can only reach together.

That’s why, at the FICPA, we’re serious when we say, we put people first.

Sneak Peek at our Benefits:

Half Day Friday's; 100% Paid Employee Only Health Insurance Dependent coverage contribution; Dental Insurance; 401K w/Employer Matching; Paid Time Off; 11 Holidays; Life Insurance; Long Term Disability; and optional AFLAC Supplemental Plans and Flexible Spending Accounts.

The FICPA is a Drug Free Workplace. Final applicants will be required to successfully pass pre-employment skills testing and a background investigation consisting of criminal history, employment, education, personal and professional references, as well as a drug screening.

To learn more about the FICPA, please visit our website at www.ficpa.org.

Equal Employment Opportunity Statement

The FICPA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

From: Florida Institute of CPA's