Overview

As Proposal Manager, you will manage the proposal efforts of one or more project pursuits to create and collect Company documents and ensure all required information is included for a bid submittal.

Flatiron is part of one of the world's largest leading construction groups, delivering complex infrastructure projects in Canada and the United States. We operate in the transportation infrastructure, energy infrastructure and social/urban infrastructure segments as well as in the contract mining business. We specialize in highway, bridge, rail, airport, dam, water/wastewater, and underground projects from common to complex, large-scale projects. Achieving success under a variety of contracting methods, Flatiron has unparalleled collaborative and public-private partnership experience and expertise.

What you will be doing

• Reports to assigned Division Proposal Lead.
• Oversees the proposal collection and creation of one or more project proposals. Responsible to ensure all required items of a pursuit request are included prior to the bid submittal deadline.
• Provides leadership and expertise for assigned company division including commonly used content, project and resume building, identifying key staff in region to support national pursuits.
• Acts as resource for Division Proposal leadership to support qualifications and information needed by other divisions.
• Coordinates and tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner’s requests.
• Develops and manages the proposal schedule within pursuit and submittal deadlines.
• Coordinates and creates the compliance matrix that assigns tasks to supporting proposal team for technical proposal documentation and development.
• Develops and implements the Proposal Work Plan to meet the Owner’s Request for Proposal (RFP) requirements and evaluation criteria collected and created prior to the submission deadline.
• Assembles proposal documents in various software formats to ensure all proposal criteria is included prior to submittal deadline. Reviews and edits proposal content to support one-voice methodology.
• Works closely with division and estimating teams to complete division forms and coordinate Proposal Work Plan.
• Coordinates and tracks surety and bonding information and any required signature documents in coordination with pursuit Lead Estimator.
• Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner’s RFP.
• Complies technical writing and support documentation based on interviews, summary points and examples provided by estimators, engineers, subject matter experts and direct manager.
• Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design and document feel to ensure a marketing quality product.
• Maintains current version of RFP documents and ensure all supporting team members have access. Notifies proposal team when important project information becomes available.
• Leads final publishing of the proposal and delivery to Owner, as required.
• Updates proposal templates, project sheets and ensures all relevant information is stored in database and searchable for future project pursuits.
• Completes forms for Company and District award submittals, as needed.
• Maintains knowledge of Company’s values and strategic plan.
• Support published corporate policies.
• Perform additional assignments per management’s direction.

What we are looking for

• Bachelor's Degree in English, Marketing, Communications or a related field required.
• 6 years’ project pursuit experience in construction or engineering industry required.
• Minimum 3 years’ experience as proposal coordinator preferred.
• Experience working on multiple proposals simultaneously.
• Able to coach, guide and mentor staff and direct reports.
• Able to develop proposal schedule and assign deliverables to proposal team.
• Proven ability to take on a larger bid proposal or multiple proposals at one time.
• Able to coach, guide and mentor direct reports.
• Able to travel for pursuit meetings and Company proposal support.
• Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information.
• Strong communication and organizational skills required.
• High attention to detail required.
• Able to work in a fast-paced, high-pressure environment required.
• Strong time management and task prioritization skills required to ensure timely submittal of project bids required.
• Some knowledge or skill in graphic design.
• Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign; Deltek Vision
• Maintains registration in relevant organizations / associations (for example, Road Builders Association).

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/AA/ADA/Veterans employer.

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