Overview

The Parts Coordinator is an hourly position in the Southern California market. The Parts Coordinator is responsible for the daily ordering and processing of all vehicle repair parts requirements. They must also be an active participant in the communication and Repair Order processing needs of the Repair Planners. The fundamental objectives are to provide accurate and timely parts ordering. They must possess good communication and organizational skills. Data entry and accurate record keeping skills are also needed to successfully maintain desired performance levels. The Parts Coordinator must establish and maintain quality vendor relationships that reinforce the delivery of the superior services and maximum profits.

Responsibilities

• Participate in Daily Production Meeting
• Maintain the Daily “Parts Owed” List by reviewing “Scheduled In” Repair Orders for Part’s Requirements
• Order Initial Required Parts and any Supplemental Parts during work in process vehicles utilizing the parts ordering system.
• Requests Sublet vendor work as needed and ensures invoices are received and posted to the RO.
• Check-In All Received Parts: Sort, Mirror-Match to the Repair Order and Vehicle and Label
• Process returns immediately and receive credit for incorrect or damaged parts, including document & reconcile for credit: “Damaged Delivered Parts”, handle Parts Returns Processing: “Return Parts to Credit Invoice”, and maintain record system for “Returned Parts” tracking
• Ensure Proper Parts Distribution to Work in Process Technicians and Parts Cart organization
• Ensures all parts are listed on the RO at receipt of part and invoice.
• Post invoices / credits same day, if no line on estimate draft the invoice
• Perform Data Entry for Parts Tracking & Costing
• Assists and Advises on the Correct usage of the Management Parts Systems
• Provides Parts Tracking Updates for Back-Ordered Parts
• Assist and be a team player in other areas as needed or requested for shop efficiency and productivity. These requests could include picking up parts, driving customers, washing vehicles for delivery, and minor buffing and polishing of vehicles.

Qualifications

• Strong problem identification and objection resolution skills.
• Ability to build and maintain lasting relationships.
• Ability to create ideas and strategies and execute to completion.
• Experience in Microsoft Office including Word and Excel.
• Must own a valid driver’s license.