Job Summary

The Tax Administrator position is an administrative position within the Tax Department primarily responsible for non-technical accounting work and administrative support of the tax accounting and compliance functions. This individual will also assist with all aspects of the department's administrative accounting processes under the supervision of the Tax Reporting Supervisor.

The Tax Administrator will report to the Director, Tax Transformation.

Duties and Responsibilities

• Processing of all tax return mailings including entering payment requests, coordinating signatures and mailing of tax returns, notarizing documents, and scanning and saving documents for mailing including tracking receipts of certified packages.
• Assist with Tax compliance calendar by running weekly reports of compliance items, sending reminders for upcoming due dates, and managing compliance events in the calendar as necessary.
• Assist with third party user maintenance of the Onesource Tax Information Reporting software.
• Assist with annual IRS B-Notice solicitations.
• Software support for any Finance Modernization efforts.
• Scan and log all incoming mail for the Tax Department.
• Provide administrative support for the tax department, including, but not limited to, budgeting support, maintaining department files and file structure in accordance with operating guidelines, preparation of cash journal entries, processing invoices, department vendor contract management, and coordination of staff meetings, staff office visits, staff training, and huddle meetings.
• Attend semiweekly Tax Leadership Team meetings to prepare minutes and track action items.
• Coordinate onboarding for all new staff positions which include training schedules, service desk tickets and department orientation.
• Assist Tax Leadership team with administrative support for presentations, correspondence and expense accounts as needed.

Experience and Education Requirements

• Minimum of 3 years clerical accounting or administrative assistant experience required.
• Financial Services experience preferred.
• Tax or accounting experience a plus

Knowledge, Skills & Abilities

• Highly focused and detail-oriented
• Strong organizational and prioritization skills
• Strong computer knowledge including spreadsheets and word processing software. Proficiency in Excel is a must and experience with Microsoft Office suite preferred.
• Good verbal and written communication skills
• Ability to effectively work and communicate with various levels of employees and management
• Highly motivated, able to work both autonomously and in a team environment, and demonstrates the willingness to take on additional responsibility(ies) as needed.
• High-energy and ability to thrive in a fast-paced environment
• Willingness and enthusiasm to learn/train in skills needed to support the Tax Department

Other Requirements

• Perform other functions, duties and projects as assigned
• Regular and punctual attendance
• Some travel may be required (less than 10%)