Are you enthusiastic about contributing to a company dedicated to transforming transportation infrastructure and promoting sustainability within local communities? We are seeking a temporary Senior Administrative Specialist/Project Coordinator to join our team part-time in our Walnut Creek office. 

Conveniently located near Walnut Creek BART, our office consists of 30 staff who are committed to making a positive impact. In this role, you will be instrumental in supporting our team’s operations and contributing to the success of transportation projects.

We’re seeking an efficient and detail-oriented individual who thrives in a collaborative, fast-paced environment. This position will be temporary from April 29th through August 2nd, with the potential for extension. The schedule will consist of at least 20 in-person hours per week. If you enjoy working in a dynamic environment, we encourage you to apply! 

Responsibilities

• Efficiently manage administrative tasks to support project setup within our VantagePoint database, including contract review, invoice processing, and oversight of other project-related administrative duties as required 
• Partner with project managers to support administrative project tasks 
• Act as liaison between project managers and the accounting department on billing revisions and invoice changes 
• Manage project-related paperwork, including insurance certificates and business certifications
• Organize and produce electronic and hard-copy deliverables for proposals and projects
• Contribute to companywide administrative initiatives for enhanced collaboration and services

• 5 years of experience, preferably in Architecture and Engineering (A&E) or consulting
• BS/BA in Business Administration, Management, Accounting, or a related field, or equivalent work experience
• Intermediate to advanced proficiency in Microsoft Office Suite and Adobe Professional
• Familiarity with accounts receivable and accounts payable processes, and data entry
• Collaborative and solutions-oriented mindset with a strong client focus and professionalism
• Flexibility in managing requests in a fast-paced environment
• Excellent time management and organizational skills 

• Knowledge of database reporting
• Previous experience with Deltek Vision/Vantagepoint
• Copyediting skills and proficiency in Adobe InDesign for graphics and design
• Experience with project proposal process 

Benefit Highlights:

Medical, Dental, Vision, Life and Disability Insurance.

401(k) Plan with matching and profit sharing.

Flexible Spending Accounts.

Commuter Benefits.

Paid Vacation, holidays and sick leave.

8 weeks of Paid Parental Leave.

Mentoring and Career Development programs.

Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.

Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.