The Administrative Coordinator for Capital Projects and Construction performs a wide-range of duties to support the Office of Capital Projects and Construction, including office management, tracking of information, drafting and preparation of reports and other correspondence, handling phone and direct inquiries to the office, and other administrative duties as assigned.

Capital Projects and Construction Administrative Support

• Provide support to the Capital Projects and Construction project teams including the processing of requisitions in the FMS system and assist in reconciliation of Purchasing Card statement for Office of Capital Projects and Construction.
• Coordinate and schedule meetings and conference calls (in-person, Teams, Zoom, etc.), prepare agendas, and reserve and prepare meeting rooms for departmental and committee meetings.
• Prepare and disseminate various reports and other information in preparation for meetings.
• Gather data, update, and distribute department Monthly Progress Status Report.
• Maintain the Capital Projects and Construction webpage to ensure accurate information is presented.
• Maintain current contractor and staff contact information database.
• Act as Records Coordinator for the department; maintain an appropriate file system; and ensure compliance with FSC Record Retention Policy and SUNY/NYS retention schedules.
• Arrange and coordinate travel schedules and various reservations, including registering for virtual and in-person conferences
• Prepare and send various correspondence relative to Capital Projects and Construction operations.
• Maintain Director and Asst. Director of Capital Projects and Construction calendars.
• Provide general administrative support to the Director and Office of Capital Projects and Construction

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.
• Interest in participating in student-centered service activities.
• Desire to apply expertise in promoting civic engagement with the College's many community partners.

MINIMUM QUALIFICATIONS:

• Bachelor's degree.
• Proficient with Microsoft Office Suite (word, excel, PowerPoint, outlook) and Microsoft Teams.
• Ability to manage multiple projects simultaneously.
• Experience working as part of a team.
• Excellent verbal and written communication skills.
• Ability to work independently.

PREFERRED QUALIFICATIONS:

• Degree in Business, Engineering, Architecture, Construction Management or similar discipline.
• Experience with Oracle based financial systems.
• Previous construction administration experience.
• Graduate of Farmingdale State College.

This is a full-time UUP position.

• For the first 10 working days, beginning Wednesday, October 25, 2023 and ending Tuesday, November 7, 2023, applications will be limited to UUP Farmingdale.
• CLOSING DATE FOR RECEIPT OF APPLICATIONS: Thursday, November 23, 2023
• Salary: $50,000 $3,026 in downstate location pay = $53,026 Total Annual Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans

Click here for New York State Benefits Summary.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.farmingdale.edu/consumer-information/index.shtml

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.