HR Operations Coordinator

Evoke is a global brand, experience, and communications agency platform, purpose-built to make health more humanTM.

We're a dynamic global healthcare platform comprised of practice areas and specialty agencies – adaptive, agile and designed around our clients. We provide frictionless access to a uniquely comprehensive offering and one of the industry's deepest and most dynamic collections of talent. We use data-driven insights, creativity and applied innovation to solve the most complex of problems in our marketplace. Our digital-first perspective means we can unlock the potential of today and shape tomorrow.

Description

The HR Operations Coordinator will be responsible for accurate, high-volume data entry to our Applicant Tracking and Human Resources Information Systems. This will involve coordinating with Talent Acquisition, Human Resources, and IT teams on pre-hire workflow activities including entering new hires to our HRIS, auditing and updating our HRIS data, ordering and shipping equipment to new hires, and completing pre-hire right-to-work and background check verifications.

Responsibilities

• Review online background check reports, ensure all Background investigations are completed in a timely manner, and escalate any Background investigations issues to Human Resources.
• Process I-9 forms (US) and Right to Work verifications (Europe)
• Liaise with the Talent Acquisition team and line managers to ensure the smooth onboarding of candidate once hired
• Submit new hire information to IT team to initiate equipment orders and monitor shipments to employee home address
• Enter new hire data into the systems for all new hires in a timely fashion
• Audit data entered into the HRIS, onboarding and applicant tracking system for accuracy, produce reports of audited data, and make corrections where necessary
• Ad-hoc administrative duties to support the Human Resources team

Qualifications

• Bachelor's degree or equivalent work-related experience
• 1 years previous Recruitment and/or Human Resources experience highly desired
• Excellent written and verbal communication skills.
• Strong attention to detail, excellent organization and time management skills.
• Experience using Workday or other HRIS Systems, Greenhouse Applicant Tracking or other applicant tracking system, HireRight or other background check systems, or ability to learn new software programs and systems, including HRIS & ATS.
• Ability to recognize confidential information and maintain a high level of confidentiality.
• Comfortable working independently and collaboratively with a team in a fast-paced environment.
• Excellent written and verbal skills.
• Understanding of general Human Resources practices.

About Evoke:

Evoke is a full-service health and wellness agency with a heritage of innovation. The agency has built an outstanding reputation for creating evocative, award-winning marketing platforms that educate, inform, and inspire action. With offices in New York, Los Angeles, London, Brighton, Manchester Macclesfield, Dublin and Brussels, global reach through their agency network, Huntsworth Health is comprised of marketing professionals dedicated to pioneering new and better ways to communicate between brands and people.

It is our goal to provide our people with the best possible support and environment to grow and thrive. Our culture is entrepreneurial – embracing yet not stifling. We work hard because we love what we do. We believe strongly in intelligent innovation.

Evoke provides an exciting and flexible work environment, competitive salaries and outstanding company paid benefits including medical, dental, 401(k), tuition reimbursement.

Evoke and Huntsworth Health are equal opportunity employers.