Job Duties

• Oversees events from start to finish to ensure accurate setup, adherence to timeline and event details, food quality and presentation, and client satisfaction.
• Assists staff with event setup and breakdown as needed and works with Executive Chef to create menus; Communicates with Executive Chef weekly regarding upcoming events, menu needs, and special orders.
• Communicates with other departments about staffing needs and business impacts with shared events.
• Orders and pick up catering items including wine, beer, spirits, and specialty food items as needed.
• Communicate and schedule services, deliveries, and pickups with vendors, such as linens, janitorial, and event rentals.
• Negotiates contracts, maintains relationships with preferred vendors, and execute contracts for events.
• Analyze, track, and report on event ROI based on the predetermined pipeline, revenue, email marketing, project management, and similar systems.
• Provide logistics support for events. Tasks include scheduling, vendor management, AV services, catering, editing, organizing, and storing content related to events.
• Continuously focus on improving customer satisfaction to create customer loyalty and deliver a positive event experience.
• Prepare proposals for clients and maintain well-organized event records.
• Organizes required catering services and room and communication equipment setup.
• Manages on-site staffing and registration and determines appropriate responses to problems and emergencies.
• Displays high standards, fostering trust and cooperation among fellow team members and guests.
• Provides genuine hospitality to consistently exceed total guest satisfaction.
• Possesses a positive demeanor, welcomes change, enjoys working as part of the team, and has a desire to serve our internal and external guests.
• The creative innovator who can contribute new ideas and solutions.
• Possess excellent communication skills (both written and verbal), is organized, efficient, detail-oriented, and able to effectively manage multiple events simultaneously.
• Maintains punctual, regular, and predictable attendance and the ability to work a flexible schedule: weekends, evenings, and holidays.
• Respectfully takes direction from Supervisor.
• Other duties as assigned.

Supervisory Responsibilities

Supports the Event Sales Manager with the Events-Hospitality Department. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Requirements:

• Bachelor’s Degree or related discipline.
• Microsoft Office
• 2 years of event coordination experience preferred.
• Knowledge or experience with catering software such as CaterEase, Toast TripleSeat or Curate preferred.
• Ability to lift and carry up to 50lbs

Certificates, Licenses and/or Registrations

OLCC Alcohol Service Permit and Oregon Food Handlers Card required.

We will hire a qualified candidate immediately!

We aim to find the best candidate for the job - we are open to candidates from all backgrounds. If being a part of a team and collaborating with others excites you, this is the right place for you. Even if you do not believe you meet the requirements, go ahead and apply - we have other positions that may fit your skills.

Evergreen Events is an equal opportunity employer that promotes diversity and inclusion and offers a learning and team-focused environment.

EEO Statement

Evergreen Events provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.