Description

Benefits:

• 401(k) matching
• Continuing education reimbursement
• Dental insurance
• Referral program
• Vision insurance

work hours: 8:30am 5pm
lunch period: 30 minutes
Dress Code: Business Casual

Qualifications

Knowledge, skills, education, and/or experience:

• Bachelor’s degree and one (1) year of experience in administrative management or paralegal experience required.
• Experience in a legal enviroment or with legal documents.
• Strong administrative background and familiarity with various departments within NJ TRANSIT.
• Experience redacting documents in Adobe Professional.

Desired skills:

Essential-

• Must have excellent interpersonal, written, and verbal skills.
• Must be able to multitask, complete rush assignments, and meet deadlines.
• Must be proficient in MS Word, Excel, and Outlook, including calendar manager.

Preferred-

• Knowledge of Salesforce and ability to create reports.
• Knowledge of evidence.com and audicity software
• Knowledge of Oracle software, specifically the accounts payable component.
• Knowledge of MS Access.
• Westlaw or Nexis and other legal research knowledge.

Duties/Responsibilities:

• Logs and maintains tracking system for all new OPRA requests and all summons/subpoenas, wage executions and various legal documents served upon NJ TRANSIT. Reseaches and tracks legal documents to ensure it is answered in accordance with legal timeframe.
• Assists in researching and responding to Open Public Record Act Requests, subpoenas, and various legal inquiries on behalf of NJ TRANSIT. Coordinates the compiling of information from various sources and presents the information in an organized, efficient manner. Attends documents review meetings.
• Maintains department records and organizes information related to the function of the OPRA officer in appropriate file form and retrieves such information upon request.
• Assists in obtaining legal representation for NJ TRANSIT employees. This includes coordinating assignments with the Office of the Attorney General and outside counsel.
• Prepares and presents information regarding the Open Public Record Act for new employee orientations.
• Prepares correspondence and reports and conducts independent research into legal areas of concern.
• Performs administrative tasks and special projects including research, investigations, archiving files, updating active files and composition of correspondence and reports.
• Assists in the preparation and coordination of the public hearing/public notice processes. Maintains database of statutorily required service list. Maintains database of newspaper advertisements verifying receipt of the affidavits and including processing check requisitions to process payment to the newspapers.