Job Title : Employee Relations Administrator(contract)

Department : Administration

Reports To : EmployeeRelations Manager

Summary :

This position is responsible forperforming the administration of Employee Relations relatedfunctions including the processing of payroll and managing theHuman Resource Information System as well as completing generaloffice administration duties.

All functions must be performed inaccordance with established company policies and procedures and ishighly confidential in nature.

Essential Duties and Responsibilities : include thefollowing :

1. Employee RelationsAdministration :

Supports HR Manager with therecruiting process; including preparation of job postings screeningresumes

and conducting initial phone screenscoordination and facilitation of interview and bookings preparingof

job offers and scheduling of medicalappointments

Administers aptitude andpersonality test to applicants

Keepsaccurate record of insurance coverage pension plan and personneltransactions such as hires

promotionstransfers performance reviews salary changes and terminations in HRsystem

Assists with completion of Form 7 forwork accidents and prepares reports and payments forinsurance

carriers as required

Prepares monthly HR reports for entry

Maintains tracking of company benefits including safetyshoes and safety glasses

Assists with the administration of the company benefitprogram whereby books employee meetings form

completion and maintaining the forms for employee use

Prepares performance review schedule and status formfor management monthly

Completes the payrollprocessing and enters all exceptions and personnel changes intoUKG

Maintains all employee changes in theGroup Benefit system

Assists with employeeleaves and return to work management

Assistswith coordination of Service Recognition Program and AttendanceProgram

Assists with the administration ofthe Summer Hire program

Reviews the SMIprogram monthly for completion

Assists thepublication of the quarterly newsletter The NorthernVendor

Maintains the employee communicationboard

Responsible for circulation of fileaudit as well as performing the ER / Administrationportion

Prepares memos correspondencereports and other documents as required

Coordinate with Micro Market and coffee vendor to ensure lunchroomis stocked with supplies and fruits

Coordinate meetings including ordering lunches and ensuring thereis a sufficient supply of drinks and

snacks

ER filing

Other duties as assigned.

2.Administration :

Maintains and updates lobbywelcome board as required

Review and updatephone directory as needed

Assists departmentin meeting method improvement objective

Reconcile weekly and monthly invoices as well as mail out weeklycheques received from Accounts

Payable

Perform other duties asassigned

Qualifications :

Knowledge of Employment Standards Act and Payrollprocesses

Strong communication skills bothwritten and oral

Strong time managementskills

Must be able to identify and resolveproblems using sound judgement

Resultsoriented

Strong organizational abilitieswith focus on attention to detail and quality of work

Intermediate to advance knowledge in MSOffice

Previous experience with UKG or ADPpayroll an asset

Excellent interpersonalskills

Demonstrates ability to work wellwith others in a collaborative team environment

Take initiative and work with minimalsupervision

Education and / orExperience :

Post Secondary Educationpreferably in Human Resources or Administration

A minimum of two to three years experience in HumanResources in a similar role

CHRP designationan asset

ADMINISTRATION , EMPLOYEERELATIONS

Last updated : 2024-05-02