Certified in 2022 as “A Great Place to Work,” Eskaton is a nonprofit senior services provider that has proudly served older adults for over 50 years. With dozens of communities throughout Northern California, Eskaton is a great place to join and build a solid career with. In addition to competitive pay and comprehensive benefits, Eskaton employees have the opportunity to make a real difference in the community and in the lives they touch.

At Eskaton, being inclusive is one of our core values. This means that we celebrate diversity and equity for all who live and work with us, building a culture of belonging and community across the aging spectrum.

Position Summary:The Unit Secretary duties include, but are not limited to, assisting the nursing department with managing resident health records and tasks associated with the move-in of new residents and/or residents transitioning between levels of care. Duties and assignments may vary based on evaluation of community needs.

The starting salary for this position ranges from $18.75 to $22.96. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered.

Position Responsibilities include:

• Assists with new move-in process. Assures room is prepared and ready for new residents; completes new move-in checklist.

• Prepares new resident chart with name and room number, and ensures appropriate forms are available. Assists community staff with related move-in packet review and completion by resident, agent, or resident representative. 

• Transcribes new move-in orders from source documents into the electronic health record and prints physician orders for faxing to the primary care physician for review and signature. Prints any other forms required from the health record.

• Assists in processing resident inventory and resident orientation.

• Tracks Physicians Reports (LIC602A) and assures they are current for all residents.

• Purges resident health records as needed for overflow and/or preparation for destruction per regulations. 

• Assists with ordering / refilling resident medications and completion of Centrally Stored Medication Log.

• Performs assigned computer-based tasks and audits.

• Sends and receives faxed materials as directed by Resident Care Coordinator (RCC), Memory Care Coordinator (MCC), or Wellness Nurse and maintains inventory of forms.

• Coordinates with family / residents for outside appointments

• Assists residents with scheduling appointments with medical outside providers. Assists with transportation arrangements as requested.

• Processes and files faxes and other written communication from physicians and ancillary services.

• Uploads and indexes paperwork and source documents into electronic health record.

• Coordinates with outside providers for services provided in facility i.e., podiatry, dermatology, beauty salon.

• Initiates requisition slips for labs, x-ray, and dietary change orders. 

• Assists with processing requests for protected health information/ health record copying.

Qualifications

Education:
High school graduation or G.E.D. Completion of a medical terminology course preferred.

Training and Experience:Six months experience providing nursing support in a residential care community preferred.

Job Knowledge:Possesses knowledge in performing personal care services in a residential care community. Has the ability to meet new and/or stressful situations with the appropriate responses, to work effectively as part of a care team, to share information freely, to use and seek supervision and consultation verbally and in writing, and to follow both verbal and written instructions.

The final candidate must successfully pass Eskaton's post offer, pre-employment testing which includes a criminal background check, drug test, COVID test, TB screen test and health screen.

Eskaton is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.