The Executive Assistant and Board Events Coordinator will be the go-to person for providing administrative and meeting/events support to the Board of Directors and the Office of Corporate Secretary.

This position, along with all positions at Equifax follow a hybrid work model and will report to the midtown office 3 days a week.

What you'll do

* Serve as a direct resource to Equifax Inc. public company board members with regard to meetings, calls and events (e.g. meeting schedules, travel, expenses, conflicts and changes).

* Partner with the CEO's office and Corporate Events Team to implement directives related to board meetings.

* Meeting-related responsibilities include:

* Prepare and distribute meeting invitations and board schedules.

* Coordinate logistics for all board meetings and events.

* Communicate directly with Equifax Inc. executive officers (C-suite) and members of the public company board of directors.

* Attend all in-person meetings and events of the Equifax board and provide on-site logistical support to executives and directors, including:

* Source and book offsite venues and/or conference rooms

* Coordinate A/V support (video conferencing, WiFi, etc.)

* Order meals and refreshments

* Make hotel and travel arrangements for board members

* Process expense reimbursements for board members

* Serve as a resource to internal and external meeting attendees and other stakeholders to ensure timely meeting flow

* Troubleshoot unanticipated issues

* Lead the preparation and planning for the annual Board offsite meeting (typically held in August/September). Related responsibilities include event contract negotiation and implementation.

* OCS team responsibilities include:

* Monitor OCS team mailbox

* Manage calendar invites for internal and Board-related events

* Assist with compilation and distribution of meeting materials

* Provide back-up support for preparing, editing, formatting, posting and distributing meeting materials

* Maintain organized files

* Administrative responsibilities include:

* Provide administrative assistance to OCS team members, including calendar management, travel arrangements, payment of invoices, expense reports, print requests, distributing documents for signature, etc.

What experience you need

* A Bachelor's degree in business administration, project management or a related field or equivalent with more than 5 years of relevant prior experience in similar positions or performing similar duties.

* Prior experience working with C-suite executive officers or directors at a public company or large private company is preferred.

* Prior events planning experience preferred.

* Familiarity with Google office platform is beneficial.

What could set you apart

* Collaborative team player who thrives in a fast-paced environment and works well under pressure.

* Action-oriented, decisive and a quick study, with the ability to "think two steps ahead" to anticipate potential issues and exercise sound judgment to solve problems.

* High energy with a positive attitude and desire to provide superior customer service internally and externally.

* Displays poise and confidence when working with high-profile audiences (directors, C-suite executives, etc.), as well as co-workers, vendors and other third parties.

* Excellent verbal and written communication skills.

* Detail-oriented and highly-organized when composing written materials, establishing priorities and meeting deadlines.

* Ability to act with discretion and maintain confidentiality.