Job Details:

Position Description : Looking for a talented, professional, and polished Executive Assistant that is results oriented. The ideal candidate will provide support to the Limited Partners (“LP”) Services Team and provide general office management. The right candidate willbe a self-starter, strive for results, exercise good judgement and have excellent communication skills.

Responsibilities and Duties:

• Coordinate complex international and domestic travel arrangements - personal and business -including preparation of detailed itineraries
• Will be responsible to maintain privacy with confidential information and documents;
• Ability to handle numerous projects with a high level of accuracy and professionalism;
• Inputting and updating contacts in Managing Director's contacts and CRM system;
• Back-up support for dissemination of LP Services material as needed;
• Organize & gather receipts, follow-up on missing items and submit corporate expense reports;
• Weekly Staff Meeting invites & taking minutes;
• Plan & manage on-site meetings, booking conference room, lunches
• Plan and manage off-sites, dinners, events, multi-day functions and speaking engagements.?
• Ensure that all logistics are handled including facilities, A/V, security and catering requirements;
• Manage employee & office security, including issuing elevator access badges; Kitchen and general office cleanliness, ordering pantry and office supplies, managing relationship with vendors; USPS mail pick up and distribution of overnight packages;
• Must be highly organized and able to multi-task, re-prioritize tasks, pivot daily goals as needed,and an effective problem solver in a busy office environment;
• Excellent written and oral communications; follow-up and self direction
• Assist with any unanticipated projects or requests;
• Strong computer skills in Word, Excel, PowerPoint, CRM and other proprietary systems;
• Approximate 50% LP Services including EA to one Partner and Senior member of LP ServicesTeam and 50% office management;
• Willingness to work overtime, after hours or on weekends.

Requirements:

• Candidate must have at least 3 years of administrative experience
• Must be results oriented, have a high degree of motivation, organizational and time-
• management skills;Able to take effective action efficiently and proactively resolve difficult and complex situations;
• Exceptionally high EQ, professional presence, maturity and dependability;
• Demonstrated ability to maintain a high degree of confidentiality, while exercising tact and
• diplomacy in managing highly sensitive, privileged and material non-public information;?
• High degree of integrity, strong work ethics, organized, punctual, deep sense of accountability and desire and ability to continuously improve;
• Candidate must be flexible with their schedule and be comfortable handling last minuterequests;
• Ability to stay focused in stressful situations;
• Openness to taking on new responsibilities as needs change and new requirements develop;
• In office work: EAs are expected to work in office four days per week; and
• Vaccination and boosted for COVID-19 to the maximum CDC allowable for your age.

Benefits:

• Walking distance to BART and the Ferry Building
• 100% Company-paid health insurance for employee and family
• 100% Paid Health Savings Account (H.S.A.)
• 100% Company-paid Life & Long-Term Disability Insurance for employee
• Annual discretionary bonus and profit sharing payments
• Paid professional development classes
• Team environment and highly diverse workforce15 company paid holidays & 15 days vacation leave from start of employment
• Office in premier Financial District building