GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES

The Fiscal Coordinator is responsible for reconciliation of reimbursement requests received from Public Safety Answering Points (PSAPs) participating in the State 911 Department’s seven (7) grant programs. Day to day responsibilities may include reconciling reimbursement requests in compliance with grant guidelines, working within the accounting system (MMARS), encumbrance management, processing of payments to and interfacing with PSAPs and municipal staff when necessary, providing input on grant guidelines, and assisting the Finance Director, fiscal managers/supervisors, and/or other Department managers with other fiscal matters as needed, including but not limited to accounts receivable and fixed asset management.

Please note: This is an in-office position.

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES

• Coordinate with fiscal staff members to implement and reconcile documentation submitted under the Department’s grant programs.

• Review and reconciliation of reimbursement/disbursement submissions.

• Coordinate with PSAP and/or municipal staff to reconcile discrepancies, as needed.

• Recommend payment of reimbursements in compliance with grant guidelines.

• Provide recommendations on grant guidelines based upon feedback received from PSAPs and lessons learned during current grant cycle to enhance processes and performance.

• Coordinate with fiscal staff to support and enhance day-to-day operations.

• Provides support and training to PSAP staff and other municipal employees on the Department’s grant programs, to include but not limited to, presenting materials during virtual workshops.

• Assist with daily receipt, deposit and spreadsheet tracking of revenues, as needed.

• Assist with recording and management of Departmental fixed assets, as needed.

• Using reports from the Comptroller/ANF and MMARs to reconcile accounts and ensure compliance under state law and internal controls.

• Data entry of accounting system transactions, as needed, for authorized signatory’s approval.

• Other duties may be assigned.

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Comprehensive Benefits

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