Job Description

In this role you will be responsible for facilitating the smooth administration of all member facing event planning and sponsorship needs to ensure the successful execution of our company's events and initiatives.

The ideal candidate will possess strong project management skills, excellent communication abilities, and a creative mindset to drive engagement opportunities.

This includes services such as planning center celebrations, webinars, or philanthropy events; administrative duties including vendor management, budgeting, and data tracking;

managing inventory; coordinating with marketing on event and brand needs; ticket management for sponsorship events; and more.

Depending on Business Unit access, response, and exposure to processes, technology access will vary.

Essential Functions

Event Coordination and Execution : Coordinate logistics for all assigned member facing events and celebrations including event plans, timelines, budgets, and logistics.

Source and manage vendors, venues, caterers, and other event-related services. Oversee all aspects of event set up, including decor, signage, audiovisual equipment, and more.

Manage event registration, communication, and on-site coordination. Prepare post-event reports and track event data as needed.

Partnership and Sponsorship Support : Work closely with Partnership Success team and other internal stakeholders to support all sponsorship administrative tasks and commitments are met on time.

Support team with ticket allocations, sweepstakes rules, department tracking, catering, and more for all hospitality and tickets.

Tasked with organizing and executing sponsorship details according to established plans and timelines.

Bank Secrecy Act : Remains cognizant of and adheres to Ent policies and procedures, and regulations pertaining to the Bank Secrecy Act.

Qualifications

Minimum Formal Qualifications for this Position

Coordinator :

• Associate's Degree in Business Administration, Communication, PR, Hospitality, or similar relevant field
• 1 years of administrative support, customer service experience, or relevant experience

Specialist :

• Bachelor's Degree in Business Administration, Communication, PR, Hospitality, or similar relevant field
• 1 years of administrative support, customer service experience, or relevant experience

Each year of relevant work experience may be exchanged for a year in a relevant degree program or vice versa. For example, a requirement of a bachelor's degree in accounting and 2 years of account experience could be substituted for a high school diploma and 6 years of relevant accounting work experience or a master's degree in accounting and 0 years of work experience.

Technical or Specialized Knowledge / Skills :

• Organizational ability, interpersonal skills, discretion, judgment, and initiative.
• Ability to handle sensitive and confidential information with tact and diplomacy.
• Ability to analyze problems and take effective action or make appropriate recommendations.
• Attention to detail and accuracy for data entry.
• Ability to work under pressure and handle changing priorities based on business need.
• Ability to establish and maintain cooperative working relationships with all levels of the organization.
• Ability to develop strong relationships across a diverse coworker base while establishing trust and credibility with managers at all levels and across Development.
• Orientation towards member service.
• Written / verbal communication and interpersonal skills with various levels within an organization.
• Planning, organizational, time management, analytical, and problem-solving skills.

Certifications Required :

Driver's License with an acceptable driving record. required

Environmental, Physical and Psychological Requirements

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Frequently
• Lifting - Rarely (40 Lbs)
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Occasionally
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Occasionally
• Talking - Frequently
• Hearing - Frequently
• Repetitive Motions - Frequently
• Noises louder than normal speaking volume - Occasionally
• Temperature Changes - Rarely
• Atmospheric Conditions - Rarely

Additional Information

The pay ranges for the following positions are :

Coordinator :

$20.41 to $25.82 per hour (S12)

Specialist :

$22.02 to 28.90 per hour (S-13)

Final compensation for this position will be determined by various factors such as relevant work experience, specific skills and competencies, education, certifications, and internal pay equity.

This position is eligible for our corporate bonus program based on company performance.

We anticipate this position to close on 5 / 27 / 2024 . Please submit your application at your earliest convenience to be considered.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities.

Benefits Summary Sheet - 2024

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Last updated : 2024-05-21