Description

Job Summary:

Incumbent performs a full range of clerical duties and assists the Program Manager and Director of Community Services.

Major Responsibilities/Activities:

• Review LIHEAP applications and CSBG Client Benefit Payment Requests received from each Neighborhood Service Center (NSC) for accuracy.

• Enter LIHEAP applications into the State processing system (EAP) • Submit daily LIHEAP e-bills to Finance for payment.

• Prepare program information, input data, make copies, prepare files, fax documents, etc.

• Provide clerical support, data entry, and tracking of program requirements.

• File invoices, contracts and other important documents, and archives older documents as needed.

• Monitor, evaluate, and facilitate corrections of discrepancies in filing and record keeping system.

• Prepare and submit electronic requisitions for departmental expenses to the Director for approval.

• Correspond with Finance Department regarding E-Reqs, vendors, payments, etc.

• Monitor inventory of office and janitorial supplies

• Process monthly supply order for the Department including all Neighborhood Services Centers

• Perform other duties as assigned by the Director of Community Services

Qualifications

Minimum Requirements:

• High School Diploma or General Education Degree (G.E.D.)

. • Associates degree (A.A.) or equivalent from a two-year college or technical school preferred.

• Minimum of one year’s experience in a clerical position or related field.

• An equivalent combination of experience and education will be accepted. Essential Mental Functions:

• Ability to type 55 words per minute. • Detail oriented with strong written, verbal, and interpersonal skills.

• Knowledge of and ability to apply general office organization and administration skills

. • Ability to utilize computer software such as Microsoft Office Word, Excel, PowerPoint, and internet software.